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Executive, Shared Services

Date: 24-May-2023

Location: DUKE-NUS MEDICAL SCHOOL, Outram Campus, SG

Company: National University of Singapore

Job Description

Responsible for the execution of human resource processes and transactions for assigned areas of responsibilities within the Shared Services team in a timely and accurate manner. These will include but not limited to the following: -

  • Create, maintain and update employee data in the Human Resources Information System according to the employee life cycle framework and ensure completeness and consistency of all relevant data.
  • Perform timely preparation of employee contracts and letters and deliver service request promptly and according to procedures.
  • Maintain staff personnel files and ensure that documents are filed and digitalised in an orderly and timely manner.
  • Process work pass applications and renewals.
  • Keep abreast of changes in the school and work with the relevant stakeholders to ensure smooth operations.
  • Proactively identify ways to review and streamline work processes for value-add impact and outcomes.
  • Perform other related duties incidental to the work or as assigned by the supervisor.


  • Degree or equivalent in a related discipline with minimum 1 to 2 years of relevant work experience.
  • Entry level candidates or Diploma holders with at least 5 years of relevant work experience are also welcome to apply.
  • Prior work experience in an academic, research or healthcare setting would be advantageous.
  • Meticulous, systematic, adaptable and well-organised.
  • A team player who is able to prioritise and multi-task.
  • Proficient in general software applications that facilitate work operations such as Microsoft Office programmes.
  • Familiarity with Success Factor and content management systems would be advantageous.

We regret that only shortlisted candidates will be notified.