Executive (2-year Contract)

Job Description

The successful candidate will be part of a dynamic research administration team in Duke-NUS Medical School who works with various stakeholders including faculty members, senior management, interdisciplinary offices in the School and in the SingHealth Duke-NUS Academic Medical Centre. He/She will support the team manager to manage a variety of business functions including, but not limited to, the following:

• Take charge of data collection for management and stakeholder reports, track research outputs, and validate and analyse data collected from bibliometric platforms like PUBMED, Web of Science, Scopus and SciVal.
• Maintain and ensure databases are updated accurately at regular intervals and supporting documents are filed in a logical order.
• Support research award nomination activities, disseminate nomination calls, collate submissions for senior management.
• Support events logistics, assist in the logistics for scientific symposium, seminar, conference, training, student-sharing session and ad-hoc events organised by the department.
• Coordinate and assist visitors, arrange flights, hotel accommodation and other related logistics for visitors.
• Provide administrative and logistics support for meetings hosted by the department. 
• Provide general administrative support for the department.
• Provide administrative support for grant management.
• Complete special projects or incidental assignments, which arise from time to time in response to the evolving needs of the School.

Qualifications

• Degree or equivalent in a related discipline.
• Prior work experience in a research or academic environment would be advantageous.
• Able to multi-task, work independently and efficiently in a diverse work environment.
• Possess strong oral and written communication skills and able to work well in teams.
• Proficient in Microsoft Office applications, Adobe Acrobat (PDF), as well as Zoom to host meetings.

We regret that only shortlisted candidates will be notified.

More Information

Location: Outram Campus

Organization: Duke-NUS Medical School

Job requisition ID : 24674