Job Description

The function of the Academic Programmes Management Department (“APMD”) is to drive and facilitate initiatives to advance Academic Medicine (“AM”) across the SingHealth Duke-NUS Academic Medical Centre, to transform medicine and improve patients’ lives. As a member of the Office, the successful candidate will contribute to advancing SingHealth’s and the School’s strategic priorities. 

Reporting to the Team Lead for Academic Programmes Support and Evaluation, under the oversight of the Deputy Director, the successful candidate will form part of a core team to facilitate AM grants and philanthropic funded projects in research, education, innovation and global health, as well as support the development and implementation of faculty/resident/student talent grants and awards. The role involves planning, preparing, reviewing and approving  AM funding requests and grant calls. To ensure strong financial stewardship and good corporate governance, the incumbent will need to be adept to SingHealth’s and Duke-NUS’s/NUS’ policies with regard to programme criteria, donations, disbursements and grant terms; and ensure rigorous and timely proposal review, monitoring of progress and outcomes reporting, financial reporting and proper stewardship of AM resources. 

The successful candidate will be involved in the activities of the larger SingHealth and Duke-NUS community and could be assigned duties including special project and assignments, as a representative of the joint partnership to key stakeholders. The work responsibilities will include but not limited to the following: -

1. Academic Medicine implementation

• Prepare proposals and lead or facilitate initiatives for review by Academic Medicine Executive Committee.
• Serve as Secretariat for AM committees and meetings when necessary.
• Prepare reports and analysis for reporting to senior management.
   

2. Management and Administration of ACP Programme Funding Grants

• Review of application forms, funding guidelines, assessment criteria and grant variation/extension requests.
• Facilitate, coordinate and provide inputs towards budget requests and review of proposals.
   

3. Management and Administration of AM Philanthropic Funded Grants

• Serve as a liaison between JOAM and grant awardees in the budgeting and preparation of grant proposals.
• Review grant proposals for alignment with Donor’s Gift Purpose/Professorships and Academic Medicine strategic directions. 
   

4. AM Grant Administration for reporting

• Assist with the administration of post-award grants to ensure that timelines, objectives, budgeting and administrative policies and procedures are followed.
• Serve as an advisory role to stakeholders, advise on and facilitate with grant variations/ extensions requests.
• Assist in compilation of AM Philanthropic Funded Grants Progress Reports.

5. Student Initiatives & Grants: SingHealth Medical Student Talent Development Awards and AM-ETHOS Duke-NUS Medical Student Fellowship

• Part of the team that manages the SingHealth Medical Student Talent Development Award and AM-ETHOS Medical Student Fellowship.

6. Others Ad hoc duties

• Assist with  the overall administrative management of a variety of business-related functions.
• Assist with  the planning and execution of departmental events and projects.
• Perform other related duties incidental to the work described herein or as assigned by the supervisor.

Job Requirements

• Bachelor’s Degree or equivalent with minimum 2 to 3 years of relevant experience.
• Prior experience in managing grants/funds, research projects and/or faculty matters.
• Have strong track record of stakeholder management and drive multi-faceted projects with good outcomes.
• Possess good organisational skills and abilities to carry out analytical and coordination work.
• Have strong team orientation and able to relate and engage senior staff, sensitive to cultural nuances.
• An energetic, self-driven, highly emotional and adversity quotient individual who is meticulous and able to multi-task.
• An independent worker who is also a team player and strong collaborator who possess the initiative to complete tasks and projects assigned. 
• Possess excellent command of written and spoken English.
• Proficient in general software applications such as Microsoft Office, Tableau and SAP that facilitate work operation.

We regret that only shortlisted candidates will be notified.

More Information

Location: Outram Campus

Organization: Duke-NUS Medical School

Department : Office of Academic Medicine

Employee Referral Eligible:

Job requisition ID : 27843