Executive (Procurement)

Job Description

Provide administrative specialist support and policies administration to the Central Procurement Department for a variety of business functions including but not limited to the following:-

• Administer and manage procurement activities relating to Quotations and Tenders to ensure compliance with procurement policies/regulations.
• Provide advice and training to users on procurement policy and guide them through the procurement procedures.
• Review and prepare procurement documents such as publication documents, recommendation reports, etc.
• Perform transactions in e-procurement system to conduct Quotations and Tenders publications, award, issue Purchase Order and Goods Receipt. 
• Liaise with users on Contract Management and track outstanding orders.
• Streamline overall procurement systems, processes and controls to achieve operational efficiency.
• Liaise with users, suppliers and Finance Department on billing matters.
• Ensure all invoices and documentations are submitted timely so as to provide efficient payment to suppliers.
• Perform any other related duties incidental to the work described therein or as assigned by the supervisor.

Job Requirements

• Bachelor’s Degree in a related discipline.
• Prior experience in procurement and knowledge of SAP and Ariba System would be advantageous.
• Prior work experience in a research/academic environment would be an advantage.
• Meticulous, well-organised and able to multi-task.
• Possess good interpersonal skills and able to work well in teams and take part in cross-team projects.
• Proficient in Microsoft Office applications, such as Word, Excel and PowerPoint.

We regret that only shortlisted candidates will be notified.