Executive
Date: 17 Aug 2024
Location: DUKE-NUS MEDICAL SCHOOL, Outram Campus, SG
Company: National University of Singapore
Job Description
Provide administrative specialist support and policies administration to the Central Procurement Department for a variety of business functions including but not limited to the following:-
- Administer and manage procurement activities relating to Quotations and Tenders to ensure compliance with procurement policies/regulations.
- Provide advice and training to users on procurement policy and guide them through the procurement procedures.
- Review and prepare procurement documents such as publication documents, recommendation reports, etc.
- Perform transactions in e-procurement system to conduct Quotations and Tenders publications, award, issue Purchase Order and Goods Receipt.
- Liaise with users on Contract Management and track outstanding orders.
- Perform Research Supply Store front counter duties, goods receiving duties, inventory order packing and stock take.
- Streamline overall procurement systems, processes and controls to achieve operational efficiency.
- Liaise with users, suppliers and Finance Department on billing matters.
- Ensure all invoices and documentations are submitted timely so as to provide efficient payment to suppliers.
- Perform any other related duties incidental to the work described therein or as assigned by the supervisor
Qualifications
- Bachelor’s Degree in a related discipline.
- Prior experience in procurement and knowledge of SAP and Ariba System would be advantageous.
- Prior work experience in a research/academic environment would be an advantage.
- Meticulous, well-organised and able to multi-task.
- Possess good interpersonal skills and able to work well in teams and take part in cross-team projects.
- Proficient in Microsoft Office applications, such as Word, Excel and PowerPoint.
We regret that only shortlisted candidates will be notified.