Job Description
Job Title:  Management Support Officer (Events with Student Finance Support)
Posting Start Date:  02/09/2025
Job Description: 

Job Description

This position supports the Education Administration department within the Office of Education. Reporting to the Senior Manager (Strategic Events and Communications) and co-reporting to the Assistant Manager (Student Finance), the Management Support Officer provides day-to-day logistical, planning, and administrative support for school-wide events and projects. The role also includes a secondary function of assisting with student finance operations, particularly during peak periods, ensuring continuity and responsiveness across both portfolios

 

Primary Responsibilities (Events Focus):

  • Provide administrative, planning, and logistical support for major events and project initiatives within the Office of Education.
  • Coordinate event-related requirements and resources, performing ad-hoc duties as necessary to support timely and effective delivery.
  • Manage event documentation, databases, and records, ensuring proper archiving and tracking.
  • Provide secretariat support for meetings, including scheduling, agenda preparation, note-taking, and report drafting.
  • Assist with event budgeting, monitor expenditures, and liaise on payment processing.
  • Work with function leads and external stakeholders to ensure events are well-executed in alignment with institutional policies and procedures.
  • Coordinate with other departments on procurement, finance, and operational logistics related to event execution.

 

Secondary Responsibilities (Student Finance Support):

  • Assist the Student Finance lead in data entry and reconciliation of student financial records.
  • Provide support in compiling reports, preparing student finance-related documents, and assisting in administrative tasks related to tuition billing and scholarships/bursaries.
  • Help manage student inquiries on billing or financial aid matters during peak periods or major disbursement cycles.
  • Liaise with departments and students on basic student finance queries, escalating complex cases to the Assistant Manager where necessary.
  • Support filing and documentation for audit and compliance purposes.

 

Qualifications

  • Diploma or equivalent in a related discipline with at least 2 years of relevant administrative or event management experience.
  • Candidates with other qualifications and at least 8 years of relevant experience may also be considered.
  • Prior experience in a research or academic environment would be advantageous.
  • Organised, meticulous, and able to manage multiple tasks and timelines in a fast-paced setting.
  • Demonstrated ability to support budget tracking, coordinate payments, and liaise with vendors and stakeholders.
  • Able to assist with basic finance-related tasks, including record keeping, reconciliation, and documentation.
  • A responsible and dependable team player with good communication skills and a collaborative mindset.
  • Proficient in Microsoft Office applications; familiarity with basic financial systems or student records systems is a plus.
  • Willing to learn and provide support across functional areas to ensure team continuity and operational effectiveness.

 

We regret that only shortlisted candidates will be notified. 

Job Requisition ID : 30223

Req ID:  30223