Senior Executive (CVMD/TYX)

Job Description

The Senior Executive will play a pivotal role in supporting the Business Manager of the Signature Research Programme in Cardiovascular & Metabolic Disorders. This position involves a broad range of responsibilities involving administration, coordination, and the execution of a variety business functions including but not limited to the following:-

• Provide comprehensive administrative support to Principal Investigators which include coordinating schedules and appointments, manage daily operational tasks, arrange travel and logistics, processing and submission of claims, handle procurement-related matters. 
• Assist in recruitment matters for the Principal Investigators. 
• Organize and facilitate both local and international meetings, ad hoc events /seminars/ workshops, and visitors for the Principal Investigators.
• Draft and circulate approval papers for the programme, obtaining necessary approvals as required.
• Maintain accurate and orderly filing and documentation for all work functions and act as a liaison for day-to-day operational issues.
• Support departmental meetings with secretarial tasks such as scheduling, preparing meeting materials, minute-taking, and following up on action items.
• Responsible for grant administration which include the following: 
  • Provide comprehensive support to Principal Investigators throughout the grant cycle, from application to completion.
  • Advise on grant guidelines and requirements, ensuring compliance with policies and workflows.
  • Maintain meticulous documentation of all grant submissions and awards.
  • Assist in budget preparation, monitor expenditures, and oversee budget utilisation for research projects.
• Serve as the primary point of contact between Principal Investigators and cross-functional departments, such as Contracts & Industry Engagement and Research Affairs Department, aligning projects with university guidelines.
• Assist in the preparation and submission of legal research contracts and agreements, understanding internal review processes and requirements.
• Continuously review and enhance work processes to align with the program’s goals and institutional objectives.
• Perform other related duties incidental to the work described herein or as assigned by the supervisor.

Job Requirements

• Bachelor’s Degree with at least 3 years of relevant administrative experience. 
• Prior secretarial work experience in research or academic settings would be advantageous.
• Have strong analytical, interpersonal, influencing and communication skills to work with a wide range of stakeholders.
• Meticulous, well-organized and have good time management to work in a fast-paced environment.
• Possesses effective problem-solving skills, a strong team player and able to work effectively in a diverse work environment.
• Well versed in Microsoft Office applications (Outlook, Word, Excel, Power-point), Adobe Acrobat (PDF).
• Experience in Photoshop would be advantageous.

We regret that only shortlisted candidates will be notified. 

More Information

Location: Outram Campus

Organization: Duke-NUS Medical School

Department : Office of Research

Employee Referral Eligible:

Job requisition ID : 25322