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Senior Executive / Assistant Manager (OR/CVR)

Date: 26-Mar-2023

Location: DUKE-NUS MEDICAL SCHOOL, Outram Campus, SG

Company: National University of Singapore

Job Description

The selected candidate will work in the Centre for Vision Research on a variety of tasks and activities to ensure the Centre’ smooth day-to-day operations. He/She will be responsible for general administration, coordination and execution of a variety of business functions including but not limited to the following: -


  • Provide administrative support to Director and Principal Investigators (PIs) throughout the entire grant cycle from application to completion.
  • Manage research grants such as budget utilisation, cashflow projections, manpower tracking and assist PIs with progress/final reports. 
  • Track externally funded research budgets of the Centre and provide administrative support for grant applications and post-grant award.
  • Prepare and consolidate reimbursement claims of staff to Finance (Duke-NUS) and resolve any matters that may arise.
  • Be the point of contact between PIs and cross-functional departments (e.g. Contracts & Industry Engagement, Research Affairs, etc.) to ensure that projects are aligned with University's guidelines.
  • Prepare, plan and organise/coordinate visits for prospective faculty members / invited speakers.
  • Responsible for procurement activities for both Duke-NUS & Singapore Eye Research Institute (SERI), and ensure compliance with guidelines from both institutions.
  • Manage laboratory and office space within the Centre.
  • Serve as the central liaison between Duke-NUS, SERI and Singapore National Eye Centre (SNEC) for academic matters related to the Centre’s faculties.
  • Perform other related duties incidental to the work described herein or as assigned by the supervisor.

Job Requirements

  • Bachelor’s Degree in Life Sciences or other related fields
  • 3 to 6 years of work experience, with prior work experience in grant administration, research or academic environment being advantageous.
  • Have strong analytical, interpersonal, influencing and communication skills to work with a wide range of stakeholders.
  • Meticulous, well-organised and have good time management to work in a fast-paced environment.
  • Possesses effective problem-solving skills, a strong team player and able to work effectively in a diverse work environment.
  • Proficient in administrative skills and in Microsoft Office applications (Outlook, Word, Excel, Power-point) and Adobe Acrobat (PDF).

We regret that only shortlisted candidates will be notified.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.