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Executive (OIE)

Date: 26-Nov-2022

Location: DUKE-NUS MEDICAL SCHOOL, Outram Campus, SG

Company: National University of Singapore

Job Description

Responsible for general administration, coordination and execution of a variety of business functions in the Office of Innovation and Entrepreneurship (OIE) including but not limited to the following: - 

  • Provide secretarial support to the Head of Office, which include coordination of schedules, appointments, daily operational tasks, travel arrangements and processing of claims.
  • Assist in the organisation and coordination of meetings, events and visitors.
  • Responsible for procurement related matters and general administration for the Office.
  • Optimise business operations, overseeing equipment, office supplies and processes.
  • Work with internal departments to fulfil daily administrative duties as required.
  • Plan and execute projects and initiatives directed by supervisor.
  • Proactively identify ways to review, improve and streamline work processes for value-add impact and outcomes.
  • Perform other related duties incidental to the work described herein or as assigned by the supervisor.

Job Requirements

  • Bachelor’s degree in a related discipline with at least 3 years of relevant work experience. 
  • Prior secretarial experience would be advantageous.  
  • Basic knowledge in procurement, accounting and processing of payments.
  • Good record keeping and e-filing administration.
  • Meticulous, systematic and well-organised. 
  • A team player who is adaptive to change, able to prioritise and multi-task.
  • Possess effective communication and written skills.
  • Proficient in Microsoft Office applications (Outlook, Excel, PowerPoint and Word)   

 

We regret that only shortlisted candidates will be notified.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

 

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Outram Campus

Organization: Duke-NUS Medical School

Department : Office of Corporate Services

Employee Referral Eligible: No

Job requisition ID : 17097