Management Assistant Officer (CP/ML)

Job Description

Provide administrative and operation support to the Central Procurement unit for a variety of business functions including but not limited to the following: -

• Ensure smooth operation of the Research Supply Store.
• Responsible for inventory management, fulfilling supply store orders and receiving deliveries, storage in correct temperature and issuance of orders.
• Perform billing for all fulfilled supply store orders.
• Liaise with vendors, researchers and finance department relating to supply store inventories and billing matters.
• Procure supply store inventories and services in accordance to procurement policies and safety guidelines.
  • Liaise with requestors, vendors and finance department on billing/payment matters.
  • Ensure all invoices and documentations are submitted in order so as to provide efficient payment to suppliers and vendors.
  • Handle all Statement of Account matters with vendors
• Streamline overall procurement system, processes and controls to achieve operational efficiency.
• Participate in cross-team projects.
• Perform other duties incidental to the work described therein or as assigned by the supervisor. 

Job Requirements

• Diploma or equivalent in a related discipline.
• Prior Work experience in a research or academic environment would be advantageous.
• Meticulous, well-organised and able to multi-task. 
• Possess good interpersonal skills and able to work well in teams.
• Proficient in Microsoft Office applications, such as Word, Excel and PowerPoint.
• Heavy lifting is required for packing of orders.

We regret that only shortlisted candidates will be notified.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.