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Senior Executive

Date: 15-Aug-2022

Location: Outram Campus, SG

Company: National University of Singapore

Job Description

The person in this position is responsible for administrative management within the Programme of Learning in the Office of Education (OoE).
Responsible for general administration, coordination and execution of a variety of business functions with some supervisory role including but not limited to the following: 
•    Execute finance, budget, manpower, grant administration and policy interpretation processes to ensure effective and efficient operations.
•    Review, enhance and streamline work processes for value-add impacts and outcomes.
•    Compile data, claims and reports in a timely manner with analytical inputs.
•    Plan and execute Department’s initiatives/projects.
•    Perform other related duties incidental to the work described herein or as assigned by the supervisor.
•    Provide administrative support to several faculty cohorts and students to ensure smooth execution of assigned longitudinal learning activities 
•    Liaise closely with faculty and relevant staff to clarify and align programmatic expectations
•    Manage the operation of assigned longitudinal programmes across different curricular phases
•    Ensure timely and clear communication among administrative team, faculty and students
•    Learn about and manage functionalities of Student Learning Management Systems related to assigned course or programme, and communicate with students and faculty 
•    Manage reading materials, create online quizzes, and organise assignments for distribution to students, in close coordination with different faculty cohorts
•    Plan and execute projects and initiatives directed by supervisor or manager
•    Communicate student submissions and assignments to faculty
•    Keep accurate and timely record of student and faculty attendance 
•    Ensure accurate, efficient, and timely management of faculty and non-faculty instructor non-PECT FTEs, fixed and non-fixed payments
•    Collaborate with colleagues from across OoE and SingHealth in operationalising assigned longitudinal learning activities across phases
•    Perform other related duties incidental to the work described herein or as assigned by reporting officer


•    Degree or equivalent in a related discipline with minimum 3 years of relevant work experience. 
•    Prior work experience in an academic environment would be advantageous.
•    Meticulous, well-organised and able to multi-task.
•    Possess effective communication and written skills, with the ability to work independently and as well as in a team.
•    Proficient in Microsoft Office applications that facilitate work operations, such as Word, Excel and PowerPoint.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.