Executive/Senior Executive (Administration & Operations), External Relations

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

The incumbent will provide and support the administrative, finance, procurement and logistical needs of the Strategic Relations and Corporate Communications departments within the NUS Business School and other stakeholders.

Administrative matters

• Support board meetings, meetings with external parties and delegation visits, including secure meeting venue, print name tents, prepare corporate gifts, coordinate refreshments
• Coordinate, support and submit staff claims/travel requests in the NUS system
• Support and coordinate internal meetings, secure meeting venues and send calendar invites
• Support and handle effective department minute-taking and proper filing of minutes
• Keep track and handle the proper filing of documents, agreements etc.

Finance and Procurement matters

• Monitor department budget utilization
• Submit finance claims, and process payments to parties, such as vendors, and suppliers in the NUS system
• Support and handle procurement of corporate gifts, stationeries etc. and keep track of corporate gift stock
• Procurement of logistics items for events, where necessary

Events Logistics

• Coordinate and book event venues
• Support and coordinate catering for events, event setup, movers
• Support event registration

Support of Student Exchange Agreement

• Coordination of MOU renewals including the liaison on changes with programme offices, partner universities and all internal stakeholders including but not limited to the Office of Risk Management, Data Protection, Legal etc. 
• Submit MOUs and agreements in the NUS system

Support the Corporate Communications Office in these specific areas

• Circulate regular internal news updates to the school via emails and digital signages
• Update department directories

Others

• Provide support in department-wide events
• Any other duties as assigned, eg. 60th anniversary SR duties and involvement

Qualifications

• Diploma holder in any discipline with at least 5 years of relevant administrative experience / Degree holder
• Prior experience in procurement and knowledge of SAP, Ariba System or Salesforce would be advantageous
• Meticulous, well-organized and able to multi-task
• Possess good interpersonal skills and able to work well in teams and take part in cross-team projects
• Well-versed in Microsoft Office applications (Outlook, Word, Excel, PowerPoint), Adobe Acrobat (PDF)

(Appointment job grade will commensurate with the selected candidate's experience)

More Information

Location: Kent Ridge Campus

Organization: School of Business

Department : Dean's Office (BIZ)

Employee Referral Eligible: No

Job requisition ID : 26857