About NUS Business School

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

The incumbent will support the MSc Programmes Office’s budget, finance-related and other administrative matters as follows

Budget Support and Reports

• Support the office in monitoring monthly marketing and operational expenses.
• Prepare monthly and quarterly programme costs report by Programmes and Intakes and financial year.

Finance Support

1. Procurement:

• Submit Approval of Request (AOR) on behalf of the requestor
• Raise catalogue Purchase Order (PO) in the SESAMi system
• Submit PO variation reports for purchases exceeding approved PO
• Assist the requestor on procurement compliance matters

2. Payment Processing:

• Check and request for update of vendors’ records before processing invoices
• Code invoices and verify against all supporting documents
• Assist in submission of general and travel expense claims in the Concur system

3. Submit Withholding Tax for Non-Residential Professionals (NRP):

• Keep track of invoices and reimbursements made to NRP to ensure withholding taxes are reported on time to avoid penalty

4. Accounts Receivable/Income Collection:

• Follow up on any outstanding payments
• Reconcile credit card collections to credit card statements
• Submit cash and cheque collections to Cashier’s Office in the Office of Finance

5. Journal Workflow:

• Raise journals to re-classify expenses to correct the WBS, GL and Tax Codes

Administration

• Manage and support the office-related processes, e.g. facilities, administrative and IT needs
• Coordinate staff on-boarding and departure admin-related processes
• Coordinate staff welfare activities and expenditure
• Keep the MSc Programmes team updated on the latest information pertaining to facilities and office matters

Marketing and other office support

• Work closely with the MSc Programmes Office team, collaborate with internal stakeholders to organize, plan and execute recruitment and outreach activities
• Organize and support marketing-related activities, e.g., photo and video shoots for students and faculty, etc.
• Source for vendors to support marketing and campus activities, e.g., printing of collaterals, organizing events, etc.

Other roles within the office as designated by the Reporting Manager.

Qualifications

• Bachelor degree from a reputable institution, with at least 3 years of relevant working experience including office and finance-related administration in tertiary institutions will be preferred
• Experienced in budget and expenses monitoring
• Proficient in Microsoft Office Applications
• High level of written and oral communication skills
• Meticulous with an eye for detail and keen appreciation of good documentation
• Able to manage multiple and competing tasks/deadlines well, and with a high degree of accuracy
• Team player with good combination of high intelligence, emotional and cultural quotient

(Appointment job grade will commensurate with the selected candidate's experience)

More Information

Location: Kent Ridge Campus

Organization: School of Business

Department : Dean's Office (BIZ)

Employee Referral Eligible: No

Job requisition ID : 29960