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Management Assistant Officer (Institute of Water Policy)

Date: 28-Dec-2021

Location: Bukit Timah Campus, SG

Company: National University of Singapore

Management Assistant Officer (Institute of Water Policy)

The job holder shall provide general finance and administrative support for the institute’s day-to-day operations.

Duties and Responsibilities

FINANCE/PROCUREMENT

  • Assist with the day-to-day finance claims (invoices, reimbursements, Request for payments) and the department’s budgeting
  • Assist with online processing of e-invoices/p-card transactions/procurement matters
  • Work with the School’s finance on claim submission to our stakeholders
  • Taxation filing for invited speakers to workshops funded by IWP
  • Payment/reimbursements to workshop participants


ADMINISTRATIVE SUPPORT FOR RESEARCHERS

  • Assist researchers and Adjunct/Visiting academics with the administrative aspects of their projects (group travel bookings, submission of claims, request for payments, procurement of vouchers/survey/materials related to research projects)
  • Hiring of research assistants under the various schemes


ADMINISTRATIVE SUPPORT FOR THE INSTITUTE

  • Coordinate IWP Research Seminar Series with Research Assistants
  • Organize IWP’s workshop and events hosted by the institute
  • Assist with logistics of internal working meetings – catering, food vouchers
  • Assist with internal grant administration
  • Uploading of events on the institute’s social media platforms
  • Requisite department’s stationery supply/name cards for staff
  • Handles the subscription of journals and purchase of books for the Institute's Library as and when requested. Labelling of journals/books and maintenance of library records
  • Any other ad hoc duties assigned by management

Requirements

  • Degree from a recognized institution/university, preferably finance-related
  • Independent worker who is well-organized, ability to multitask and a good team player with initiative and resourcefulness
  • Possess good interpersonal skills
  • Possess good written and spoken communication skills
  • Proficient in Microsoft Office Applications, particularly MS Word, Excel and Powerpoint
  • Flair for finance (familiarity with SAP financial) will be advantageous

Conditions of Employment

At NUS, the health and safety of our staff and students is one of our utmost priority and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require significant amount of physical interactions with student / staff / public members. Even for job roles that can be performed remotely, there will be instances where on-campus presence is required. 

With effect from 15 January 2022, based on Singapore’s legal requirements, unvaccinated workers will not be able work at the NUS premises. As such, we regret to inform that job applicants need to be fully COVID-19 vaccinated for successful employment with NUS.