Assistant Manager / Manager (Dept of Architecture)

Job Description

I. Grant Management and Research Project Administration
•    Oversee all aspects of grant administration for research projects, including grant claims/reporting, human resource administration for research purposes, and coordination of visiting scholars for research.
•    Provide expert advisory support to Principal Investigators (PIs) on university policies and procedures, as well as terms & conditions of grants.
•    Manage the end-to-end processing for invited visiting scholars under the Academic Visitor scheme. 

II. Programme Management for Postgraduate Coursework and Research
•    Lead the administration of the Postgraduate Coursework and Research programmes, ensuring smooth operations from admission to graduation.
•    Supervise the admission process, including verification of applicants’ qualifications, coordination of admission interviews, and management of acceptance fees.
•    Manage pre-exam and post-exam procedures, including qualifying exams, Research Thesis examination, exam scheduling, and processing of exam results.
•    Collaborate closely with the Programme Director to oversee end-to-end administration, including outreach activities and curriculum management.

III. Curriculum Development and Policy Implementation
•    Assist Deputy Heads and Programme Directors in implementing curriculum changes and developing new courses.
•    Ensure timely updates of relevant materials such as webpages, university bulletins, and course handbooks.

IV. Stakeholder Engagement and Customer Service
•    Serve as a primary point of contact for staff, students, prospective applicants, and stakeholders, addressing inquiries and promoting positive customer service practices.
•    Establish and maintain Service Level Agreements to ensure timely response to queries and requests.
•    Organize and coordinate promotion events and activities.

V. Administrative Support and Operations Management
•    Provide comprehensive administrative support to students and faculty throughout the student lifecycle.
•    Compile and analyze data, prepare reports for management and stakeholders, and contribute to the documentation of standard operating procedures.
•    Review contingency processes to ensure the smooth operation of the department and assist with ad-hoc tasks as assigned by the Administrative Team Lead.

VI. Centre for Sustainable Asian Cities (CSAC) Support
•    Manage full administrative support, including HR, financial, procurement, and administrative matters related to research projects and events at the CSAC.
•    Act as the main point of contact for the centre, liaising with internal and external stakeholders.
 

Job Requirements

• Bachelor’s degree in any discipline
• Minimum of 5 years of relevant work experience in academic administration, with a focus on research project management and postgraduate programme administration.
• Experience in Human Resources and Finance is highly advantageous.
• Strong organizational, communication, and interpersonal skills.
• Ability to work effectively in a fast-paced environment and manage multiple priorities simultaneously.
• Singaporeans only

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Architecture

Employee Referral Eligible:

Job requisition ID : 23917