Job Description

 I.    Administrative Support and Operations Management on Faculty Staff Lifecycle Management under the full-time, part-time, visiting and adjunct appointment scheme 

- Collate materials and information of job applicants on appointments and re-appointments for onward submission to OHR.  

- Assist new appointees in ensuring a smooth transition and settling-in within the first month of their assuming duty. 

- Facilitate activities for the campus visit, working closely with Search Committee and Admin Lead and make logistics arrangement (flight, hotel).  

- Process per-diem allowance via e-Request for Payment and withholding tax declaration.    

- Collate the required reference letters and external reviewers’ letters for job applicants as well as staff being considered for promotion and tenure.  

- Keep a close tab of the workload of full-time staff before, during and after each semester.  

- Provide in-service support to returning visiting and part-time teaching staff before the start of the semesters/visits.  

- File-in, verify and track teaching hours of part-time teaching staff on monthly basis.  

- Keep a close tab of the workload of part-time teaching, visiting and adjunct staff before, during and after each semester.  

- Establish and maintain Service Level Agreements to ensure timely response to queries and requests. 

- Maintain ad-hoc reports as and when required by HOD, Deputy Heads and Admin Lead.  

 II.     Logistics Support for Design Studios and Final Reviews/Presentations for undergraduate and graduate coursework programmes  

- Work with programme directors, course coordinators, teaching trainees and related stakeholders on logistics arrangements for the setting up of design studios and reviews, including ensuring adequate furniture, studio and review layout planning, hiring cleaners, movers and arranging skip tanks. 

- Collaborate with facility admin on the requirements for extension of air conditioning, fans, lighting, etc., for their design studios. 

- Make a request for movers, cleaners and skip tanks as well as prepare budgets for review and approval by Deputy Head (Admin and Finance). 

- Take lead in ensuring that the studio requirements are laid out correctly prior to the start of the semester.  

- Report of any logistical issues that occurred during the course of the academic year to the respective parties for rectification.  

Qualifications

- Degree holder in any discipline.  

- Minimum of 2-4 years of relevant work experience in administration. 

- Prior working experience in people management and project planning would be beneficial.  

- Strong organizational, communication, and interpersonal skills. 

- People-oriented, problem solver and can-do attitude.  

- Team player who is independent and able to work collaboratively with various stakeholders.  

- Ability to work effectively in a fast-paced environment and manage multiple priorities simultaneously. 

We are seeking a dynamic and resourceful individual who is passionate about administration in dealing with people from all walks of life in supporting all programmes of the Department. These duties are spread across the entire academic year in support of the Department.  If you thrive in a collaborative environment and possess the necessary qualifications and experience, we encourage you to apply for this exciting opportunity. Join us in shaping the future of education and research at the National University of Singapore.  

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Architecture

Employee Referral Eligible:

Job requisition ID : 27648