Management Assistant Officer (Operation) - Non-Executive

Job Description

1    Graduate Certificate programmes:
      •    All administrative tasks – marketing, application, admission, registration, enrolment, graduation.
      •    Assist with class scheduling together with student cards’ printing and distribution. 
      •    Prepare annual budget, manage expenses, prepare and submit SSG claim forms.
      •    Ensure that SSG’s requirements are met through managing the programmes’ courses and submitting information/documents on TP Gateway.
      •    Prepare Letters of Engagement and submit OPWN payment requests for lecturers.
      •    Assist with payments to external advisors/speakers. 
      •    Plan, organize, and assist with events in relation to the programmes.

2.   Training Employment Pass (TEP) applications and Academic Visitor administration and processing. 

      •    Academic Visitor paperwork facilitation and application. 
      •    Assist with TEP applications: request for required documents, ensure that the documents are in order, issue Invitation Letters, submit TEP request with required documents.
      •    Assist with TEP issuance and receiving of TEP card.
      •    Assist with on-boarding matters for TEP visitors: issue temporary access card, create NUS visitor email account, issue letters for bank account opening purposes.
      •    Assist with TEP cancelation and off-boarding matters.

3.   Summer Programme (overseas study field trip):
      •    All administrative tasks – application, admission, safety briefings, application for Awards of financial funding.
      •    Be the point of contact for students’ parents for the duration of the field trip.
      •    Assist with meetings/events in relation for the programme.

4.   Non-Graduating Research programme:
      •    Answer queries on the programme.
      •    Advise and assist the applicants with preparation of documents.
      •    Obtain necessary approval for the applications. Indicate the outcome for the applications in NUS Online Application Portal.

5.   Other office duties:
   •    Change of nameplates for Academic staff’s offices. 
   •    Manning the counter (rotational)
   •    Collecting mails (rotational)

6.   Any other ad-hoc duties.

Qualifications

•    A recognised diploma holder with relevant working experience in an education institute or environment preferred. 
•    Demonstrates proactive behaviour, strong teamwork skills and the ability to handle multiple tasks independently.
•    Proficient in Microsoft Office applications, especially on Excel
•    Strong organizational skills and problem-solving attitude
•    Effective oral and written communication skills.
•    Hardworking, meticulous, resourceful, and reliable. 
•    Open to fixed term contract, 2-year (Initial). 
 

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Biomedical Engineering

Employee Referral Eligible:

Job requisition ID : 23392