Job Description

1.    Governance and Administrative Framework:
•    Support the Centre Director in setting up the Centre's governance framework, policies, and administrative functions.
•    Develop and implement corporate functions, committees, and governance structures.

2.    Day-to-Day Management:
•    Oversee daily administrative operations including budget management, procurement, HR, communications, and branding.
•    Manage the Centre’s administrative team and liaise with NUS central offices.

3.    Corporate Services, Finance, HR, and Procurement:
•    Establish the Centre’s administrative structure and operational processes.
•    Recruit and manage the Centre’s administrative team as it expands.
•    Provide administrative support for procedures, approvals, and project execution.
•    Develop and manage operating budgets and prepare analysis for budget recommendations.
•    Prepare reports and documents for the Centre Director, committees, and partners.

4.    Strategic Planning:
•    Collaborate with the Centre’s Director and management on long-term plans and sustainability.
•    Forecast manpower needs and budget requirements.
•    Plan for the optimal use of the Centre’s space.
•    Support fundraising efforts and strategic initiatives.

5.    Research Administration:
•    Oversee grant calls and documentation for grant applications, risk assessments, and grant virements.
•    Monitor research progress, ensuring deliverables and milestones are met.
•    Set up grant accounts and handle related administrative requirements.

6.    Communication, Outreach, and Marketing:
•    Support the Centre’s outreach and communication efforts through publications, presentations, media, websites, and social media.
•    Serve as the primary contact for the Centre’s communication channels.
•    Organise seminars and meetings with partners and stakeholders.

7.    Fundraising and Donor Relations:
•    Assist the Centre Director in fundraising efforts and event organization.
•    Manage donor relationships and donation tracking.
•    Support the Centre Director in fulfilling reporting obligations related to donations.

8.    Secretarial Duties:
•    Manage the Centre Director’s schedules and meetings.
•    Organise meeting logistics, including venues and meeting papers.
•    Serve as the meeting secretary, handling note-taking and circulation.
•    Support the Centre Director with travel arrangements and CONCUR claims.
•    Manage the Centre’s communication mailbox and file-keeping.
 

Qualifications

•    Degree in business administration, finance, humanities, or a related field. (Master’s degree would be an asset).
•    More than 5 years of experience in administrative management, preferably in a civil service or academic environment, with demonstrated experience in multi-stakeholder project management.
•    Strong organisational and interpersonal skills. 
•    Excellent writing and communication abilities. 
•    Proficiency in MS Office Suite (CRM, Word, Excel, PPT, etc.).
•    High level of resilience, professionalism, and focus in handling challenges.
•    Ability to work as a team player under tight deadlines and manage multiple responsibilities.
•    Interested in the work of local city-planning, geriatric care, and social support agencies.

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Dean's Office (College of Design & Eng)

Employee Referral Eligible:

Job requisition ID : 26925