Job Description
Procurement and Finance Administration:
• Lead and manage the procurement process for office related goods and services, ensuring timely and cost-effective acquisition, enhancing procurement strategies for best value.
• Develop/enhance procurement strategies by conducting detailed market analysis and securing advantages terms through effective negotiations.
• Spearhead financial planning and budgeting processes for corporate admin, ensuring alignment with the organization's objectives.
• Oversee invoice processing transactions, ensuring accuracy and compliance with financial policies and regulations.
• Manage and monitor fixed assets, ensuring proper documentation, tracking, and maintenance. Support regular audits and assessments to ensure fixed asset compliance.
Vendor and Office Management:
• Establish and maintain strong relationships with vendors to ensure high-quality service and cost-effective agreements.
• Direct and manage office operations, including facilities management, to ensure a conducive working environment.
• Lead the management of contracts and maintenance agreements with service providers and ensure seamless continuity and compliance.
• Monitor the efficient management of the pantry and staff lounge supplies, including inventory control, restocking supplies using data analysis techniques.
Continuous Improvement Projects:
• Identify and lead key projects aimed at continuous improvements across all areas of responsibility, and driving operational excellence.
• Lead cross-functional teams in the planning, development, and implementation of process improvement initiatives, ensuring efficiency and effectiveness.
• Measure and report on the impact of process improvements, ensuring continuous enhancement of operational efficiency.
Customer Service:
• Develop and implement customer service strategies to enhance the experience of internal and external stakeholders.
• Ensure prompt and effective resolution of customer inquiries and issues.
• Actively monitor feedback, analyse, and implement improvements to service delivery, ensuring the highest standards are maintained.
Strategic Alignment and Communication:
• Collaborate with administrative leads to ensure alignment of administrative and operational policies with the strategic goals of the College.
• Facilitate effective communication channels across the departments to ensure transparency and clarity in the dissemination of information regarding projects, initiatives, and operational changes.
• Lead the development and delivery of reports and presentations to convey project strategic plans, project progress, and operational outcomes to stakeholders and decision-makers.
• Support the integration of new initiatives, ensuring streamlined processes and resource allocation in line with departmental objectives.
• Foster a culture of collaboration and continuous learning that align with strategic objectives and enhance departmental capabilities.
Qualifications
• Minimum of 5 years of experience in Corporate Administration-related functions.
• Bachelor's degree in any field is required. A degree in Business Administration, Finance, Supply Chain Management, or a related discipline is preferred and advantageous.
• Proven relevant experience in vendor management, procurement, finance administration, and process improvement.
• Strong leadership and team management skills.
• Excellent analytical, problem-solving, and decision-making abilities.
• Exceptional communication and negotiation skills.
• Proficiency in relevant software and tools, such as ERP systems and Microsoft Office Suite.
• Strong attention to detail and a high level of accuracy.
• Ability to work independently and handle multiple projects simultaneously.
• Demonstrated ability to drive change and improve processes.
• A high level of integrity and professionalism.
More Information
Location: Kent Ridge Campus
Organization: College of Design and Engineering
Department : Dean's Office (College of Design & Eng)
Employee Referral Eligible:
Job requisition ID : 27866