Job Description

Programme & Scholarship Administration
•    Provide administrative support for the scholarship selection and admissions processes, including documentation, scheduling, and records management.
•    Support the administration of scholarship disbursements and routine finance-related matters such as claims processing and tracking, in accordance with University guidelines.
•    Maintain accurate programme records and data repositories to support efficient operations.

Student & Programme Support
•    Support Design & Engineering (D&E) Scholars in administrative matters to ensure timely completion of programme requirements.
•    Assist scholars with enrolment into programme-specific courses and related administrative procedures.
•    Provide procedural guidance on academic planning processes and coordinate with academic mentors or relevant offices where appropriate.
•    Support the administration of scholars’ projects and enrichment activities through coordination and documentation.

Events, Outreach & Logistics
•    Coordinate and manage administrative and logistical arrangements for programme events, including orientation activities, outreach talks, briefings, and seminars.
•    Liaise with internal and external parties to facilitate event execution.
•    Support outreach activities, including coordinating arrangements with pre-university institutions.
•    Prepare and update outreach and publicity materials using approved templates and content.

Communications & General Administration
•    Support routine communications with scholars, academic mentors, alumni, and administrative stakeholders.
•    Update the programme website and social media platforms with approved content.
•    Provide administrative and financial support for D&E Scholars' student club activities, including claims processing and budget tracking.
•    Perform other administrative duties as assigned by the programme leadership to support day-to- day operations.

Qualifications

•    Bachelor’s degree in Science, Technology, Engineering, Mathematics (STEM), or an equivalent discipline is preferred.
•    Preferably 1 to 3 years of relevant administrative or programme support experience; applicants with relevant internship experience may also be considered.
•    Experience in an academic, education, public sector, or structured organisational environment is an advantage.
•    Strong organisational and coordination skills, with the ability to manage multiple tasks concurrently.
•    Good written and verbal communication skills, and the ability to interact professionally with students and staff.
•    Proficient in Microsoft Office applications; comfortable working with administrative systems and databases.
•    Meticulous, dependable, and service oriented, with the ability to work independently within established guidelines.