Job Description

• Organize professors’ calendars, booking of rooms, scheduling of meetings.
• Organize travel arrangements and processing of claims.
• Prepare minutes of meetings, presentation materials and reports.
• Coordinate the recruitment of research staff between applicants and HR Office. Process part-time work applications and claims. Coordinate the visits of Visiting Professors and Visitors and process reimbursements. 
• Procurement of goods. Ensure that goods are delivered to the respective research labs and process payments. Monitor fixed assets.
• Manage research project accounts and reconcile the monthly statement of accounts. Ensure that manpower hired, equipment purchased and all other expenses charged to the grant are within the list of items approved by grantor. Monitor the project funds utilization rate, allocations and commitments.
• Seek reimbursement from grantors and disbursement to partner institutions according to the payment schedule detailed in the project agreement and track the receipt of funds. Prepare documents for audit.
• Prepare customized half-yearly and final reports for principal investigators' completion and ensure timely submission of reports. Seek necessary approvals for all submitted requests.
• Ad-hoc duties assigned.

Qualifications

• Bachelor’s Degree holder or Polytechnic Diploma holder with work experience in a fast-paced, dynamic environment.
• Demonstrate initiative and good interpersonal communication skills.
• Good writing skills and experienced with web management.
• Analytical, resourceful and energetic. 
• Able to multi-task and deliver under tight deadlines.
   

The appointment is for a full time position. Attractive remuneration will be offered based on qualifications and experience. More qualified candidates can be offered Senior Executive position. The initial appointment is for 3 years, and it is renewable based on performance and interest of the candidate. 

Only shortlisted candidates will be notified. 

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department : Department of Computer Science

Employee Referral Eligible: Yes

Job requisition ID : 28719