Job Description

Job Purpose

Student administration and coordinating programs and activities in NUS hostel by working with Resident Staff and student leaders.

Duties & Responsibilities :

• Assist students to settle into the hostel through orientation programmes and ongoing residential programmes.
• Student advisory and administrative support to residential programmes (e.g. Communities of Practice, Iced Milo, Kopi, Teh?, Southeast Asia Friendship initiative).
• Communal standards enforcement in the hostel, outreach to students on compliance and maintaining student disciplinary records in NUS databases.
• Pandemic support in hostel - safe management measures, isolation procedures, rostered routine testing, meals support.
• Manage finance matters (e.g. procurement, reimbursement). Perform various tasks using NUS systems e.g. SAP, CHRS.
• Provide secretarial and admin support; draft emails, lettes, minutes and reports; manage the Master's schedule and arrange meetings.
• Provide support to hostel's events e.g. Formal Dinners, IMKT events.
• Attend to queries in the hostel mailbox
• Provide timely and effective administrative, logistical and welfare support to the Resident Staff and students
• Handling ad-hoc projects as and when assigned. 

Qualifications

• A University degree
• Candidates with experience in student admin and discipline would have an advantage
• Proficiency in MS Office applications and IT savvy (e.g. social media platforms)
• Vibrant, forwarding looking and enjoys working with students
• A strong understandind of student life in a residential environment
• Good writing, communication and interpersonal skills
• Demostrates excellent skills in teamwork, collaboration and attention to details
• Organised and able to work well under pressure and with tight deadlines.