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Executive (Administration), Department of Analytics and Operations

Date: 15-Jun-2022

Location: Kent Ridge Campus, SG

Company: National University of Singapore

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

 

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

 

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

The Department of Analytics & Operations (DAO) is seeking for an individual keen on an administrative career in managing the day-to-day general administration matters and providing logistical support to the department.


Duties include:


Academic-related Processes
• Support school-wide commencement ceremonies/academic processions
• Support examination processes for the Department’s modules
• Process various non-graduating research programmes applications
• Administer the application process of the YCH-NUS Supply Chain Management Scholarships, including shortlisting and awarding of the scholarships


Procurement and Finance Liaison
• Liaise with the Finance Business Partners for reimbursement of claims, payment requests and invoice processing
• Main point of contact representing the department on managing and tracking department’s fixed assets
• Work with the Office of Finance in administering the issuance of the NUS corporate card
• Work with the Central Procurement Office in procuring products and services required by members of the department
• Track and replenish teaching materials (case study) and office supplies


Administrative Processes
• Manage the department’s email enquiry mailbox
• Update the department’s web pages
• Provide support to the department’s visitors, including planning their arrival/departure and managing the department’s visitor accounts
• Arrange and support the department seminars
• Fire warden representative for the department
• Any other roles as assigned by the department’s leadership

Qualifications

• Degree holder (Candidates with at least two years of relevant working experience will stand an advantage)
• Strong organization skills, which include ensuring achievement of deadlines and attention to detail
• Good written and communication skills, and the ability to draft correspondence
• Basic knowledge of Microsoft suite of applications, Google, Teams, Zoom, and/or other online teamwork software
• Knowledge of SAP and procurement system (e.g. Sesami) will be an added advantage
• Inspiration to learn and demonstrates initiative, creativity and flexibility

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required. 

 

In accordance with Singapore's legal requirements, unvaccinated workers will not be able to work on the NUS premises with effect from 15 January 2022. As such, job applicants will need to be fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: School of Business

Department : Analytics And Operations

Employee Referral Eligible: No

Job requisition ID : 14425