Share this Job

Executive/Senior Executive, MMed DGMS (2-Year Renewable Contract)

Date: 29-Jan-2023

Location: YONG LOO LIN SCH OF MEDICINE, Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

As an Executive / Senior Executive, you will be responsible for the provision of end-to-end administration of at least 1 postgraduate medical programme leading to NUS certifications. Your role encompasses project management and coordination with internal and external stakeholders. You are also expected to provide secretariat support to Committees and Faculty staff, as well as collate data and statistics when necessary for postgraduate medical programme(s). Your role encompasses project management and coordination with internal and external stakeholders. You are also expected to provide secretarial support for Exam / Course Committee meetings, collate data and statistics when necessary.
1) Manage and implement the postgraduate programme(s)
•    Execution of planned tasks and programme administration without show-stoppers
•    Immediate escalation of issues (potential or otherwise) and resolution of any unforeseen problems and incidents that may happen
•    Positive feedback from major stakeholders
•    Conduct debrief/feedback sessions for potential continuous improvements
2)  Perform secretarial duties support to Exam/Course Committees as well as administrative services to all stakeholders. 
•    Take accurate minutes of the meeting or file notes
•    Communicate unambiguously to provide and/or exchange both confidential and non-confidential information accurately in all situations while upholding NUHS core values as well as DGMS’ reputation and integrity as an exams Division
3) Responsible for the handling of all post-exam events and logistics including (where applicable) marks data-entry via Microsoft Excel, Board of Examiners’ meeting and reports.
•    100% accuracy in exam results and the names of students who will be conferred NUS degrees
•    Compile and maintain accurate databases for questions and exam statistics and to provide them when requested 


•    A Bachelor Degree in any discipline
•    Experience in the healthcare industry is advantageous 
•    Excellence communication skills
•    Problem-solving, and thinking on your feet skills
•    A meticulous individual with strong customer orientation and multi-tasking abilities
•    Microsoft Excel (able to write excel formulae with respect to marks algorithm)

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presences are required. 

In accordance with Singapore's legal requirements, unvaccinated workers will not be able to work on the NUS premises with effect from 15 January 2022. As such, job applicants will need to be fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Division of Graduate Medical Studies

Employee Referral Eligible:

Job requisition ID : 12330