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Executive/Senior Executive (Strategic Initiatives & Operations)

Date: 16-Sep-2022

Location: Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

1.     Secretariat Support, Events, Staff Well-Being
         •    Plan, coordinate and organise events, including events for staff welfare, staff well-being as well as college level awards ceremony.
         •    Manage and facilitate the implementation of staff suggestion initiatives.
         •    Assist in the design and management of distribution lists.
         •    Secretariat support for Deanery Administrative meetings such as Administrative Council meetings.

 

2.    Strategic Initiatives, HR, IT Admin
        •    Streamlining of college level administrative processes.
        •    Support in CDE college level process improvement activities.
        •    Enhancement of Deanery Administrative process to improve efficiencies and alignment of FOE and SDE processes.
        •    Ad-hoc projects such as Department Resource Review.

 

3.    Deanery Administrative Management & Support
        •    Active management of existing vendors to explore new initiatives, respond to disruptions, manage demand in services.
        •    Implementation of new face recognition as well as management of existing door access, including developing process to ensure access rights are added and removed on regular basis.
        •    Staff lounge, pantry management to ensure fixtures and consumables are up to date and sufficient, forecasting demand where possible.
        •    Invoice processing by consolidating and verifying invoices promptly.
        •    Visitor account management for creation of new visitor accounts.

Qualifications

•    Degree or above from a recognized university.
•    Minimum of 5 years relevant experience in at least 2 of the following areas; secretariat support/staff well being management, strategic initiatives/HR/IT, and administrative management & support.
•    Excellent writing skills.
•    Good IT literacy.
•    Independent and result oriented, team player.
•    Organized and meticulous.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Dean's Office (College of Design & Eng)

Employee Referral Eligible:

Job requisition ID : 16558