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Executive, School of Computing (2 year contract)

Date: 12-Sep-2022

Location: Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

  • Organize faculty colleagues’ calendars, booking of rooms, scheduling of meetings.
  • Processing and verification of claims made by faculty, research staff, and other relevant School colleagues.
  • Organize travel arrangements and make travel booking arrangements for faculty colleagues.
  • Prepare minutes of meetings, presentation materials and reports for faculty colleagues.
  • Assist in assigned support of School administrative functions, including logistics preparations, organization of events, providing support to undergraduate and graduate offices etc.
  • Coordinate the recruitment of research staff between applicants and HR Office. Process part-time work applications and claims. Coordinate the visits of Visiting Professors and Visitors and process reimbursements. Maintain and update records for each of the above.
  • Procurement of goods. Liaise with principal investigators, research staff and vendors on the procurement of goods and services. Ensure that goods are delivered to the respective research labs and process payments. Monitor fixed assets.
  • Manage research project accounts and reconcile the monthly statement of accounts. Ensure that manpower hired, equipment purchased and all other expenses charged to the grant are within the list of items approved by grantor. Monitor the project funds utilization rate, allocations and commitments and feedback to principal investigators.
  • Seek reimbursement from grantors and disbursement to partner institutions according to the payment schedule detailed in the project agreement and track the receipt of funds. Prepare documents for audit.
  • Prepare customized half-yearly and final reports for principal investigators' completion and ensure timely submission of reports. Prepare customized variation and extension requests for principal investigators' completion. Seek necessary approvals for all submitted requests.

Qualifications

  • Polytechnic Diploma holder, preferably with at least 2 years’ work experience in a fast-paced, dynamicenvironment
  • Demonstrate initiative and good interpersonal communication skills
  • Good writing skills and experienced with web management
  • Analytical, resourceful and energetic
  • Able to multi-task and deliver under tight deadlines
  • Strong sense of customer service

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department : Dean's Office (School of Computing)

Employee Referral Eligible: Yes

Job requisition ID : 15657