Management Assistant Officer (Programs), Dean's Office, Education - Curr (2-year contract)

Job Description

Job Purpose:
Candidate will be part of a dynamic team in NUS Yong Loo Lin School of Medicine, to organize, plan and execute curricular programs/initiatives across all medical years of the undergraduate program. He/she will also provide administrative, secretarial, and logistical support and guidance to the Education Committees and other stakeholders, to facilitate effective implementation of the curriculum.  

Duties & Responsibilities:
1. Planning and preparation of Phase II curriculum timetabling matters and new initiatives/programs
•    Assist in providing administrative and support in the planning and preparation of medical curricular activities and subsequent new initiatives/programs.
•    Work with departments and stakeholders to facilitate quality academic and clinical training at internal and external entities. 
•    Assist in development, management and coordination of Phase II timetable.
•    Creation of the Phase II student lists required for the facilitation of academic and clinical training.
•    Dissemination of updated timetable and student lists, when necessary, to internal and external stakeholders of the School.
•    Maintain lesson plans and learning materials on the School’s Learning Management System – Entrada.
•    Assist to secure venues for all curricular activities for Phase I to III.
•    Manage curricular-related queries from internal and external stakeholders.

2. Assist in the implementation and coordination of curricular activities anchored by Programs Team in Phase I and II
•    Duties include tutors’ recruitment, logistics preparation, coordinating room setup, onsite/online support, etc. 

3. Point of Contact (POC) for Phase II Committees pertaining to curricular and non-assessment activities
•    Provide secretariat support for Phase II Committee.
•    Effective minute-taking of the Phase Committee meetings and following up of action items for the smooth implementation of curricular activities including new initiatives/programs.
•    Communicate and disseminate curricular-related requests and information to internal and external stakeholders.
•    Liaise with Student Affairs and relevant stakeholders on student-related matters with tact, fairness and timeliness. 

4. Other organizational requirements
•    Provide support for other curricular programs anchored by the team across other Phases.
•    Provide cross administrative support for all theory and clinical examinations.
•    Procurement of logistics items, where necessary. 
•    Execute any other administrative duties that may be assigned for the delivery, review, evaluation, and improvement of undergraduate medical curriculum.

Qualifications

• Diploma holder with relevant working experience, knowledge of medical sciences or working experience in the health industry would be advantageous
• Candidates should ideally have 1 year of work experience. Entry level candidates with good working attitude and aptitude will be considered.
• Comfortable working in fast-paced environment with multiple stakeholders and adaptive to changes.
• Meticulous, self-initiated, responsive, and detail-oriented with high accuracy working on large volume of data.
• Well-organized with good monitoring and follow-up skills within tight deadlines.
• Confidentiality, tact, and discretion when dealing with confidential data.
• Positive attitude, able to work independently and as a team player.
• A team player with good interpersonal & communication skills to interact all levels of staff.
• IT savvy and proficient in MS Office applications.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Dean's Office (Medicine)

Employee Referral Eligible:

Job requisition ID : 15155