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Management Assistant Officer - Dean Med/ Research Facilities Management (2 year contract)

Date: 13-Sep-2022

Location: Kent Ridge Campus, SG

Company: National University of Singapore

The Role

The Management Assistant Officer performs administrative and operational functions, supporting safety, training and operations in NUS Medicine research facilities.  
 

Job Description

General Administration

Assist with day-to-day administrative functions such as scheduling meetings, documentations and upkeep basic office supplies.

•    Liaise and book venues for meetings and functions.
•    Facilitate the dissemination of circulars, notices, promotional materials, etc. and manage responses.
•    Collate and organize submissions and declarations for administrative processing.
•    Assist with applications (e.g. card access, radiation TLD badges, etc.) and related general enquiries.
•    Maintain and upkeep hardcopy and electronic filing system for ISO conformance.

 

Training Course & Event Management

Facilitate the organization and running of training courses and events for research staff and students.

•    Book venues and liaise with vendors for good and service deliveries.
•    Assist with the invitations, registrations, queries, exemption requests and feedbacks from course/ event participants.
•    Facilitate event preparation and dissemination of training and event promotional materials.
•    Provide operational support on day of event/training such as venue setup, registration, etc. 

 

Operational Support 
Liaise with colleagues and vendors for functions, supplies & services.

•    Acquire and upkeep office supplies and serviceability of office equipment. 
•    Track certification/service expiry dates and facilitate the renewal process.
•    Arrange internal staff events.

Qualifications

•    Diploma/ GCE A level holder or equivalent 
•    Prior work experience in a research or academic environment would be advantageous
•    Meticulous, well-organized and have good time management
•    Able to maintain confidentiality and work discreetly with tact
•    Positive attitude, able to work independently and effectively in a team
•    Excellent communication and interpersonal skills
•    Proficient in MS Office applications 

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Dean's Office (Medicine)

Employee Referral Eligible: No

Job requisition ID : 7604