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Management Assistant Officer, Chinese Collections, NUS Libraries

Date: 03-Aug-2022

Location: Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

NUS Libraries’ Technical Services seeks a proactive team player, to provide administrative and management support for ordering and organising of information resources required for teaching, learning and research activities in NUS.


Duties & Responsibilities


The candidate will be involved in the following tasks: 
•    Supporting aspects of procurement (including obtaining product information, cost comparison, negotiation with vendors and placing orders)
•    Processing library materials received
•    Following up with vendor if necessary for outstanding orders or errors incurred
•    Verifying incoming invoices: details are in accordance with the purchase order and delivery order
•    Maintaining records for library collections and access including those for orders and payment
•    Performing other adhoc duties as assigned



Minimum Qualification: “O” levels

Years of Experience: Preferably 1 year; no experience welcome

Knowledge & Skills required:
•    Good communication, inter-personal and problem-solving skills
•    Competent in Microsoft Office applications
•    Able to work independently as well as part of the team
•    Meticulous and comfortable dealing with numbers
•    Experience in library or related work is a bonus but not essential
•    Proficient in reading and writing in Chinese language as staff will need to handle procurement of library materials in this language.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: NUS Libraries

Department : Library Administration & Operations

Employee Referral Eligible: No

Job requisition ID : 15471