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Manager (Corporate Secretariat)

Date: 04-Aug-2022

Location: Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

To manage the secretarial, administrative and finance functions in the Secretariat of the Board of Trustees for the NUS Group of companies which include but not limited to the following:

- Provide administrative support to the Chairman of the Board, Chairmen of Board Committees and to individual Board members
- Prepare, review and collate papers and information before meetings, including uploading of the papers onto the board papers application platform.
- Assist in the arrangement and set up of the Board and Board Committee meetings.
- Write minutes of meetings and prepare board and members’ resolutions
- Follow-up on decisions made by the Board
- Facilitate communication on Board matters between Chairman, Board members, President and senior management e.g. drafting of letters, emails and board papers.
- Process the appointment and re-appointment to the Board/ Board Committee
- Draft the annual report in relation to Board matters such as Board members profile, Corporate Governance Statement and any other necessary information.
- Prepare and organise high level events and visits for the Board
- Update and maintain statutory registers and records, ensure compliance with statutory and regulatory requirements
- Ensure timely filing with ACRA and Charity Portal such as AGM, EGM and Annual Returns documents
- Assist in the general administration, procurement and finance functions of the department.
- Other duties as required.

Qualifications

  • Good university degree and holding or currently pursuing corporate secretarial qualifications

[Note: Candidate without corporate secretarial qualifications will be considered for this position if he/she is willing to pursue the 2 to 3 years part-time course sponsored by NUS.]

  • At least 2 years of in-house corporate secretarial work experience or experience in an administrative setting
  • Excellent communication skills and a flair for writing (minimum “A2” for GCE ‘O’ Level English and “B” for ‘A’ Level General Paper)
  • Able to maintain the highest standards of confidentiality, discretion and integrity
  • Meticulous, conscientious, excellent time-management and organising skills with the initiative to adapt and think laterally as well as a flexible and can-do attitude
  • Resilient and able to operate under pressure in a fast-paced environment
  • Able to work independently with minimum supervision as well as enjoy being a team player with great people skills who can collaborate and build relationships
  • Highly proficient in MS Office applications including Word, Excel, and Powerpoint; familiarity with DocuSign and Sharepoint will be advantageous.

 

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Secretariat of the Board of Trustees

Department : Secretariat of the Board of Trustees

Employee Referral Eligible: No

Job requisition ID : 15051