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Senior Assistant Manager/Assistant Manager, Human Resources

Date: 04-Aug-2022

Location: Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

HR Communication and Employee Relations

  • Partners with management to communicate HR policies, procedures, programs and laws
  • Manages the Employee Engagement Survey to measure employee satisfaction and engagement
  • Determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation
  • Assists with the development of engagement activities and monitors the spending of staff welfare fund
  • Coaches and trains reporting officers in their communication, feedback, recognition, and interaction responsibilities with the employees who report to them
  • Conducts investigations when employee complaints or concerns are brought forth
  • Monitors and advises managers and supervisors in the progressive discipline system of the company.  Monitors the implementation of a performance improvement process with non-performing employees
  • Reviews, guides, and approves management recommendations for employment terminations
  • Reviews employee appeals through the company complaint procedure
  • Manages and conduct Townhall meetings including coordinating meetings and presentation materials
  • Manages internal communications channels for HR matters and maintenance of the HR sections of company website, particularly announcement, recruiting, employee intranet, newsletters and so forth
  • Oversees the development of HR newsletters, annual reports, staff handbook and so forth

Training and Development

  • Establishes an in-house employee training system that addresses Faculty’s training needs including training needs assessment, orientation and the measurement of training impact
  • Assists HR Lead with the selection and contracting of external training programs and trainers/consultants
  • Assists with the development of and monitors the spending of the corporate training budget
  • Designs, directs, and manages a Faculty-wide process of organization development that addresses issues such as succession planning, superior workforce development, key employee retention, and change management
  • Maintains employee training records
  • Assists HR Lead in the implementation and follow-up of key plans such as talent management, scholarship scheme, career progression, staff awards and so forth

HR Admin and Operations

  • Assists HR Lead in manpower planning though monitoring and analysing of Faculty’s manpower movement, attrition trends, manpower norms, etc to meet list short and long term needs
  • Oversees HR operations eg timely processing of appointment, confirmation, work pass, contract renewal, retirement and other types of cessation

Performs any other ad-hoc duties as assigned by HR Lead

Qualifications

  • Minimum of a Bachelor’s degree or equivalent in Human Resources, Business or Organization Development
  • A minimum of 3 years of progressive leadership experience in HR positions
  • Ability to maintain the highly confidential nature of HR work
  • Strong sense of responsibility, good service awareness and communication skills
  • Self-motivated individual who is meticulous and organised
  • Ability to multitask and prioritize in the middle of stressful situations
  • Able to start immediately will be an advantage

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presences are required. 

In accordance with Singapore's legal requirements, unvaccinated workers will not be able to work on the NUS premises with effect from 15 January 2022. As such, job applicants will need to be fully COVID-19 vaccinated to secure successful employment with NUS.