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Senior Executive, Dean's Office (Education) - (2 year contract)

Date: 26-Sep-2022

Location: Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

This position will be part of a dynamic team in NUS Yong Loo Ling School of Medicine Education Division responsible for work on a divisional level, serving as a point of liaison for the planning and management of the Division’s strategic workplan for reporting purposes, and ensuring that the Division is aligned with the risk management strategies of the School. This position will also be responsible for administering the MBBS Intercalated Year Programme (IYP); providing secretarial and administrative support for key divisional meetings; supporting the School’s engagement efforts with stakeholders as well as tasks and duties assigned to Vice-Dean (Education)’s Office.

1 Secretariat for meetings such as Education Team meetings, monthly Dean-Edu meetings, twice annual Education Retreats

a.    Schedule meetings for the new calendar year and send meeting invites
b.    Plan and collate agenda for the meetings.
c.    Collate and prepare materials for the meetings.
d.    Effective minute-taking and following up of action items.

2 Point of Contact (POC) for the MBBS Intercalated Year Programme (IYP)

a.    Manage the IYP and perform secretariat role for the IYP Committee.
b.    Work with internal stakeholders and overseas institutions for integration of more programs into the IYP. 
c.    Draft proposal papers for programs under the IYP for approval by University (UCEP, BUS, Senate) and MOE, MOH.
d.    Creation of publicity materials such as website content and EDM for the MBBS IYP. 
e.    Manage enquiries on IYP. 

3 Presentation, Coordination and Report

a.    Plan, prepare and collate materials for presentation slides and meeting materials for visits/conferences/seminars/workshops (NUHS and NUS Medicine).
b.    Conduct ground work research on recent reported achievements via media reports and collate from the rest of the Education Division of any reportable items.

4 Support the School’s engagement of stakeholders

a.    POC for Vice-Dean (Education)’s regular chat sessions with educators 
b.    Work collaboratively with the EPE team on the planning and execution of various engagement events that the School conducts at HCIs such as NUSMed ACE and Educators’ Day events 

5 Other organizational requirements

c.    Provide cross coverage for Vice-Dean (Education)’s Office team to ensure business continuity. 
d.    Provide cross administrative support events run by the clinical examinations and admissions exercise. 
e.    Execute any other administrative duties that may be assigned by Vice Dean (Education), Education Division Deputy Director and reporting manager. 



  • Minimum Bachelor’s Degree.
  • Candidates should ideally have at least 3 years of work experience.
  • Highly self-motivated individual who is mature, independent and adaptive
  • Meticulous and detail-oriented with good project management, analytical and communication skills
  • Able to work under pressure, multi-task in a fast-paced constant changing environment.
  • Tact and discretion in handling sensitive information.
  • Work experience in the health or education industry would be advantageous.
  • Strong interpersonal & communication skills (in both verbal and writing).
  • IT savvy and proficient in MS Office applications.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Dean's Office (Medicine)

Employee Referral Eligible:

Job requisition ID : 8608