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Senior Executive, Department of Medicine (2-year contract)

Date: 12-Aug-2022

Location: Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

Job Purpose:

Personal Assistant to the Head of Department of Medicine/Co-Director of NUCOT and provide administrative and event management support for department.


Duties & Responsibilities

  • Personal Assistant to the Head of Department of Medicine responsible for managing the HoD’s calendar, scheduling appointments and settling logistics arrangements for HoD
  • Responsible for faculty appointments under the Practice track scheme
  • Responsible for coordinating departmental events and Senior Management Meetings (fortnightly)
  • Responsible with preparation and issuance of the monthly Department newsletter
  • Provision of administrative support for daily HR operations
  • Coordination of appointments, meetings, events, and conferences, which includes minutes writing
  • Regular communications with Heads of Division and senior management



  • Bachelor’s degree preferably in Business Administration
  • Minimum 2 years of administrative experience working in large organisations particularly in secretariat and administrative work
  • Proficient in Microsoft Office applications (Word, Excel and PowerPoint)E
  • Meticulous and organised
  • Strong interpersonal, communication and writing skills
  • Able to perform under pressure
  • Positive attitude, resilient and able to work well independently and as a team player
  • Maintain confidentiality, tact and discretion when dealing with people and confidential

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required. 

In accordance with Singapore's legal requirements, unvaccinated workers will not be able to work on the NUS premises with effect from 15 January 2022. As such, job applicants will need to be fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Medicine

Employee Referral Eligible:

Job requisition ID : 14458