Share this Job

Senior Executive (Human Resources)

Date: 21-Nov-2022

Location: DENTISTRY, Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

Recruitment, Staffing and Employment

  • Manages the recruitment process for full-time and part-time using the standard recruiting and hiring practices and procedures necessary to recruit and hire a superior workforce
  • Reviews resume for all candidates and interviews shortlisted candidates for employment 
  • Serves on employee selection committees' meetings
  • Processes pre-employment formalities (e.g. medical, work pass, social visit, transit accommodation and relocation, travel entry approval 
  • Ensures timely appointment of selected candidate and conduct onboarding orientation including preparation of work space and staff ID, etc
  • Keep employee records up-to-date by processing employee status changes in a timely manner e.g. assumption of duty date of new hires and staff ID and NUSID

Performance Management 

  • Manages the performance review process and ensure timely submission by staff, Reporting Officers
  • Prepares document and facilitate Board meeting
  • Prepares the appointment/re-appointment/promotion/salary review letters 
  •  Updates system/verify payment for timely pay-out

HR Management Systems, Planning and Support 

  • Manages the development and maintenance of the HR Information System including CHRS, Staff Intranet, HR Data Management and reporting
  • Maintains employee-related databases. Prepares and analyses reports that are necessary to carry out the functions of the Faculty. Prepares periodic reports for management, as necessary or requested 
  • Conducts periodical audits on the database to ensure accuracy
  • Maintains personnel files in compliance with applicable legal requirements
  • Monitors renewal of contract, work passes and statutory registration and oversees exit and clearance when staff departs from service

HR Administration

  • Provides day-to-day benefits administration services, e.g. e-claim for hourly payment to temp staff
  • Leave administration including tracking of non-vacation leave, e.g. compassionate leave, no-pay leave etc
  • Supports staff welfare e.g. order flowers and cards for employees
  • Provides secretarial support for staff retreat and meeting including room reservations, orders lunch and minutes taking etc 

The Senior Executive (HR) assumes other responsibilities as assigned by the HR Lead. 

Qualifications

  • Minimum a Bachelor's degree or equivalent in Human Resources, Business or Organisation Development
  • A minimum of 2 years of relevant working experience in HR positions
  • Ability to maintain the highly confidential nature of HR work
  • Strong sense of responsibility, good service awareness and communication skills
  • Self-motivated individual who is meticulous and organised
  • Ability to multitask and prioritise in the middle of stressful situations
  • Able to start immediately will be an advantage

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required. 

In accordance with Singapore's legal requirements, unvaccinated workers will not be able to work on the NUS premises with effect from 15 January 2022. As such, job applicants will need to be fully COVID-19 vaccinated to secure successful employment with NUS.