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Senior Executive / Assistant Manager - Global Relations Office

Date: 17-Nov-2022

Location: UNIV ADMIN, Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

To support the internationalisation efforts of NUS through the management, development or administration of:

(i)    financial aid schemes for student mobility
(ii)   department-administered data and business systems 
(iii)  university-wide business systems for student mobility programmes and partnership agreements
(iv)  office operations and process improvements
(v)   events related to Global Relations Office’s (GRO) global programmes and relations

 

He/she is expected to:

-    Administer financial aid schemes for GRO’s student mobility programmes; manage enquiries from students, NUS units, or external parties

-    Manage inventory of office assets and essential supplies; direct and coordinate full order cycles; liaise and negotiate with suppliers; create and update records/databases; manage contract / subscription renewals; 

-    Optimise administrative processes and minimise wastage for sustainable operations in accordance with University policies and regulations

-    Support the coordination of office operations in compliance with organisational policies and regulations; undertake administrative tasks to support essential office operations 

-    Support the administration and implementation of business systems; support the communication of changes; submit timely reports, prepare  presentations/proposals 

-    Coordinate with internal and external stakeholders to identify areas for improvement to streamline work processes and enhance efficiency; plan and implement new processes/solutions

Qualifications

•    A Bachelor’s degree from a reputable university
•    Ability to work independently and collaboratively across teams and functions 
•    Excellent spoken and written communication skills in English
•    Excellent time management and organisational skills
•    Proficient in use of Microsoft Office suite of applications
•    Experienced in the use of data visualisation skills for proposals / projects
•    Good interpersonal skills and a team player
•    Proven experience as an office administrator, familiarity with office management and end-user systems support would be an advantage

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presences are required. 

In accordance with Singapore's legal requirements, unvaccinated workers will not be able to work on the NUS premises with effect from 15 January 2022. As such, job applicants will need to be fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Global Relations Office

Department : Business Systems & Operations

Employee Referral Eligible: No

Job requisition ID : 17008