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Senior Executive/Assistant Manager (Administrative Support - Department of Pharmacy)

Date: 06-Sep-2022

Location: Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

The incumbent will provide administrative support to the Department of Pharmacy, Faculty of Science. Duties and responsibilities include, but are not limited to the following -

  • Assist in postgraduate (PG) admission exercises, inclusive of shortlisting candidates, arranging interviews and reviewing successful candidates, up to two times a year.
  • Manage PG by research programmes, PG students and the related tasks/events throughout their candidature. These include monitoring PG students' progress under the Graduate Assistance Programme (GAP) and Thesis Advisory Committees (TAC), as well as management of examinations (Qualifying Examinations I and II, PhD/MSc thesis examination and viva).
  • Coordinate and implement outreach plans and activities throughout the year for PG programme. This includes designing and developing publicity materials, posts on official social media channels, and analyse success rates of various outreach campaigns and activities.
  • Provide administrative support related to the Department research office matters, including research grant management, administrative support to the Department Ethics Review Committee (DERC), and organization of research seminars and other research-related events and initiatives.
  • For Assistant Manager level: Applicant at this level would be expected to oversee the portfolio both strategically as well as operationally with minimal supervision.
  • Provide other administrative support to the Department as deemed necessary.

Qualifications/Requirements/Other Info

  • Academic qualification: Masters/Bachelor degree, preferably with majors related to Science, Engineering or Pharmacy.
  • Strong communication (verbal and written) and interpersonal skills.
  • Strong analytical and problem-solving skills.
  • Positive work attitude, self-driven with a high degree of professional integrity.
  • Meticulous, with strong numeracy abilities, reliable and conscientious.
  • Independent and a self-starter yet a team player.
  • Good time management and organizational skills, able to multitask efficiently.
  • Proficient in Microsoft Office (Word, Excel, Powerpoint).
  • Prior working experience (minimum 3-5 years), especially in an administrative position in the education industry, would be advantageous.

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

To expedite application processing, a copy of academic certificates and transcripts from GCE O-level onwards should be uploaded via the online application portal.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Faculty of Science

Department : Pharmacy

Job requisition ID : 15540