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Temporary Administrative Executive for AI Singapore (6 months)

Date: 13-Sep-2022

Location: Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI). 

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore's AI efforts. 

We are seeking a dynamic, self-motivated Administrative Executive to assist in consolidating and digitalization of office records and facilities. Duties and responsibilities of the role will include, but not limited to, facilities management and finance.

The successful candidate should possess strong organisational skills, attention to detail & highly meticulous.  He/She has out-going personality with superior communication & interpersonal skills and an excellent team player. 

Facilities Management

  • Consolidation and digitalization of pedestal issuance and pedestal key issuance
  • Assisting de-kitting and on-boarding processes
  • Consolidation and digitalization of Temp card issuance
  • Space  Allocation, labelling, set-up
  • Digitalization of records:
    • Card Access
    • Equipment issue
    • Equipment Loan
    • Ex-staff P-files
  • Listing of Specs of available laptops
  • Mini-Project: Workflow of internship recruitment and Time line
  • Industrial internship
  • IHL Internship


  • Digitalization of finance records
  • Ad-hoc filing and housekeeping
  • In-charge of Mailbox
  • Scanning, printing, digitization and archival of documents
  • Inter-departmental collection and dispatch of documents / assets

Fixed Asset

  • Update of SAP records

Any Other administrative tasks & duties


  • Diploma in business administration, management, or other related field.
  • Around 2-3 years’ working experience. Fresh graduates will be considered.
  • Possess time, task, and resource management skills.
  • Self-motivated, detail-oriented and able to multi-task
  • Strong problem solving, interpersonal, and verbal and written communication skills. 
  • Excellent proficiency with standard office applications, especially MS Word & MS Excel.
  • Experience working with Universities and/or government agencies is a plus



Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presences are required. 

In accordance with Singapore's legal requirements, unvaccinated workers will not be able to work on the NUS premises with effect from 15 January 2022. As such, job applicants will need to be fully COVID-19 vaccinated to secure successful employment with NUS.




More Information

Location: Kent Ridge Campus

Organization: Office of the Deputy President(Res&Tech)

Department : AI Singapore

Employee Referral Eligible: No

Job requisition ID : 11863