Job Description

• Student Life & Event Management:
• Plan, coordinate and execute a diverse range of faculty-run student-life events and activities for the undergraduate and graduate programmes, including orientations, Freshmen inauguration ceremony, farewell and graduation dinners, welfare events, and student-led initiatives.
• Provide administrative, event support and guidance to a wide range student club activities.
• Manage student pop-up group initiatives from publicity to reviewing submissions for approval and managing post-event administrative processes such as reimbursements and activity reporting.

• Manage event logistics such as securing venue, vendor coordination, procurement and monitoring payment processes. Coordinate closely with Facilities and AV/IT support teams for event preparations, ensuring seamless execution.

• Scholarship, Bursaries & Grant Administration:
• Provide full admin support to various faculty scholarships, bursaries, grants and awards.
• Draft publicity email posters, execute call for applications, navigate various application portals to generate and process application data/documents, perform checks and verifications, liaise with donors, faculty and students to arrange interviews and preparing data for selection committee.
• Ensure awards comply with guidelines on award criteria, quantum and see to timely and accurate processing of awards offers, acceptances and disbursements.

• Comprehensive Administrative Support:
• Tending to the Law Student Affairs email account on a daily basis. Manage and respond to student inquiries (walk-ins and via dedicated email account) by providing timely advice and administrative support, and collaborate with internal stakeholders where applicable, for a range of non-academic student services rendered by the Law Student Affairs Office.
• Maintain records of students’ participation in overseas events/competitions. This includes liaising with students and internal stakeholders, and data-entry of relevant portals.
• Maintain data-entry of records for the provision of data when requested for by faculty or university.

• Financial & Procurement Operations:
• Handle related financial processes for student-life matters, including procurement, purchase order, issuing of invoices, expense reimbursement.
• Liaise with the Central Procurement Office (CPO) and finance departments to ensure compliance to university procurement procedures and guidelines.

• Communication & Engagement:
• Develop engaging email communications, design email banners, EDMs and disseminate clear and concise communications to students and stakeholders regarding events, administration and registration matters.
• Create infographics and presentations using tools like Canva and Poll EV to enhance student engagement and communication for various initiatives.

Requirements

• Degree holder with 2-3 years of relevant experience. Experience within a tertiary educational institution would be advantageous.

• Demonstrated ability to manage multiple projects, tasks, and deadlines simultaneously with meticulous attention to detail.
• Meticulous and organised team-player. Ability to work effectively and coordinate with a wide range of internal and external stakeholders (faculty, other departments, students, donors, vendors)

• Student centric, service-oriented, positive attitude, professional with a pleasant disposition.
• Strong interpersonal communications (written and verbal) and service skills.
• Proficiency in Microsoft Office Suite and adaptability to learn and work with various university-specific data systems, and including website content management using WordPress.
• Able to design simple publicity materials such as digital posters. Experience with graphic design tools such as Canva and interactive presentation tools like Poll EV is highly advantageous.

More Information

Location: Kent Ridge Campus

Organization: Law

Department : Dean's Office (Law)

Employee Referral Eligible:

Job requisition ID : 32024