Job Description

The incumbent shall work closely with the team manager and centre directors to provide support in:

1. Events Management, which includes:

• liaising with stakeholders such as vendors, speakers, accreditation bodies, managing registration and attendance;
• planning/designing e-flyers/social media postings.
• Invoicing and budgets.
• Any other ad hoc pre, during & post-event tasks as required.

2. Administrative Support, which includes:

• Assist with the preparation of meeting materials and presentations, as well as reports and statistics, whenever required.
• Manage department procurement and finance matters.
• Monitor research deliverables
• Co-ordinate administrative matters related to visitors (i.e. airfares, accommodation)
• Establish and maintain a good filing system.

Qualifications

• Minimum Diploma or equivalent in a related discipline with at least 1 to 2 years of relevant work experience.
• Well-versed with Microsoft office applications, editorial applications such as Adobe Photoshop and/or Canva and social media updates. Basic video editing experience will be an advantage.
• Strong organisational and time management skills, with the ability to prioritise multiple tasks concurrently and prioritise effectively.
• Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and stakeholders.
• Attention to detail and accuracy in data management and documentation.
• Enjoy working on a variety of tasks.