Job Description

As a Temporary Management Assistant Officer, you will play a pivotal role in providing support in ensuring smooth delivery of high quality executive education programmes and efficient daily business operations. The ideal candidate will be proactive, dependable, with a passion for process improvement and capable of multitasking in a fast-paced environment

1.Finance

• Processing payments to vendors/suppliers/Faculty/Speakers.
• Submitting request to create vendors/suppliers/Faculty/Speakers accounts in NUS system.
• Generating billing document to customers/clients.
• Preparing internal journal documents.
• Preparing documents for filing of tax in the various regions of clients.
• Submitting staff claims/ travel requests in NUS system.

2.Procurement

• Submitting purchase request in NUS system.
• Performing Goods Receipt in NUS system.

3.Programme Logistic

• Preparing engagement letters and contracts to Faculty/Speakers.
• Preparing programme evaluation report.
• Upkeeping data entry to facilitate data analysis across all programmes.
• Ensuring data integrity for the department.

• Keeping records of payments made, completed requests, etc.
• Supporting Programme Manager in programme preparation and delivery when required.
• Performing stock take of programme supplies, office supplies, IT supplies, etc.
• Supporting onboarding administration for new staff.

4. Any other duties assigned.

Qualifications

- Minimum ‘O’ levels.
- Basic knowledge in MS Word and Excel.
- Has a good command of spoken and written English.
- Detail oriented and a team player.

More Information

Location: Bukit Timah Campus

Organization: Lee Kuan Yew School of Public Policy

Department : Executive Education

Job requisition ID : 29298