Administration Manager, NUS Overseas Colleges

Job Description

This person will work closely with the Academic team and Programme Managers (PMs) on matters related but not limited to:

• Consolidate internship job descriptions to facilitate internship placement and update company masterlist

• Prepare and collate signed agreements from internship companies 

• Be the point of contact for all database management with academic team, e.g. collating company information, students' internship dates, stipend, student information, financial matters, visa information etc.

• Collect and verify students' submission on scholarship matters

• Drive and coordinate procurement and contract matters for instructors, assessors, mentors, etc.

• Prepare training grant and invoices to bill internship companies

• Monitor timely disbursement to students and payment from companies

• Assist in preparation of supporting documents for visa application

• Be the team lead to facilitate each of the contract processes for each semester and working out the timeline

Qualifications

• University degree with at least 8 years of relevant working experience

• Mature disposition to manage internal and external stakeholders confidently

• Experience in administrative and operational role

• Good English communication skills, both written and verbal

• Meticulous and attention to details

• Highly organised and able to multi-task

• Good interpersonal skills and able to work independently as well as in a team

• Good working knowledge of MS Office applications and savvy with web applications and software etc. Willing to learn new applications and software

More Information

Job Type: 2-year Contract

Location: Kent Ridge Campus

Organization: NUS Enterprise

Department : NUS Enterprise Academy

Job requisition ID: 25909