Temporary Administrative Support, Patent Admin and Compliance

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Date: 19 Aug 2024

Location: NUS ENTERPRISE, Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

Technology Transfer and Innovation (TTI), NUS Enterprise is the technology translation and commercialisation arm of the National University of Singapore (NUS). We work closely with researchers, entrepreneurs, and industry partners to facilitate the commercialisation of innovative technologies. 

Duties and Responsibilities

The staff will be responsible for providing administrative support to the Patent Administration and Compliance teams within TTI.
 

Patent Administration

  • Communicate patent publications, International Search Reports, Written Opinions and patent grants received from IP offices/firms to inventors

  • Download and save cited references, emails and relevant documents in the internal database and/or shared drives

  • Apply for national security clearance from the Intellectual Property Office of Singapore (IPOS)

  • Liaise with service providers and request for prior art searches

  • Check status of patent-related invoices and assist in processing them

     

Compliance

  • Create payable and payment records for IP-related expenses (invoices relating to IP protection)

  • Create receivable and receipt records for IP-related revenue (NUS invoices relating to licences, options, assignments, etc) in the internal database and/or shared drive

  • Upload and archive patent invoices, emails and relevant documents in the internal database and/or shared drive

  • Compile a listing of patent invoices and prepare supporting documentation for reimbursement billing

  • Create alerts on financial and non-financial obligations, agreement financial terms in the internal database

  • Assist with customer/vendor account creation requests

Requirement

  • Proficient in MS Office Suite (Word, Excel, PowerPoint)

  • Well-organised, meticulous and detail-oriented

  • Ability to prioritise tasks effectively and work independently

  • Prior experience in patent administration or accounting or related roles is advantageous.

More Information

Type: 1-year Contract
Location: Kent Ridge Campus

Organization: NUS Enterprise

Department : Technology Transfer and Innovation

Job requisition ID : 25743