Job Description
The School of Continuing and Lifelong Education (SCALE), established in 2016 as the National University of Singapore’s (NUS) hub for lifelong learning, is both an academic school and a university-wide platform. As a school, SCALE specialises in multi-disciplinary education transcending conventional domains — bringing together expertise from across NUS' diverse faculties to create integrated learning experiences. Beyond its academic function, SCALE aggregates lifelong learning opportunities from across NUS onto a single platform for alumni, works with industry and government partners to co-create workforce development and transformation programmes, and provides essential central services to catalyse and support lifelong education across the entire university, including grant management, outreach, application management, and guidance in programme innovation and frameworks.
About the Role
To augment our manpower resources in the School, we are looking for a suitably qualified candidate to join our Lifelong Education & Training (LET) Unit.
Reporting to the Head of LET, the incumbent will perform administrative functions to ensure the efficiency and effectiveness of the grant management and compliance. The role involves being a Grant Business Partner to CET units within the University, overseeing the smooth execution of grant-related activities and supporting financial processes and documentation. The successful candidate will address stakeholders’ enquiries on funding/claims procedures, coordinate with external agencies on reporting requirements, and assist in preparing materials for regular reporting and audit.
This role is offered on a 3-year renewable contract basis in the first instance, with the prospect of a regular open employment contract thereafter subject to satisfactory job performance during the first 3 years.
Remuneration is based on a 12-month salary structure, with annual variable bonus subject to the incumbent’s performance and the University/School’s prevailing remuneration policies.
The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.
Key Duties & Responsibilities
• Perform day-to-day operational tasks related to the administration of the SkillsFuture Singapore (SSG) and other grants managed by the Unit as a Grant Business Partner.
• Liaise with NUS CET units, relevant SCALE units, SSG and other grant agencies as needed on policy/process changes, documentation and reporting requirements.
• Provide strong administrative support for grant claims and disbursement.
• Manage queries from NUS CET units regarding grant processes and compliance.
• Maintain accurate and up-to-date records of all grant-related documentation.
• Support grant audit activities by preparing necessary documentation and reports.
• Assist in streamlining processes for greater efficiency and compliance.
Qualifications
Requirements
• A bachelor’s degree in any discipline from a reputable University.
• IT savvy and proficient in MS Office applications.
Experience & Attributes
• 1-2 years of related working experience. Fresh graduates are welcome to apply.
• Prior experience in grant administration will be an advantage.
• Strong attention to detail, organisational skills, and ability to manage multiple tasks efficiently.
• Good communication (verbal and written) and interpersonal skills, with a positive work attitude.
• Strong team player who is resourceful, resilient and thrives in a fast-paced work environment.
To expedite application processing, a copy of academic certificates and transcripts from GCE O-level onwards should be uploaded via the online application portal. Salary expectations, if quoted, should be on a 12-month guaranteed basis; do not include variable components like performance bonuses, incentives & allowances.
More Information
Location: Kent Ridge Campus
Organization: School of Continuing And Lifelong Education
Department : Lifelong Education & Training
Employee Referral Eligible:
Job requisition ID : 30947
