Job Description

We are looking for an enthusiastic and meticulous individual to support CNCS in continuing education and research administration.

Responsibilities

Research Administration Support

• Track and report budgets, commitments, expenditures and payments accurately
• Assist in submitting project claims and progress reports to grantor
• Support procurement activities by sourcing, purchasing and payments, in compliance with university policies and procedures
• Checking of Concur claims to ensure they are fundable items 
• Perform other duties as assigned

Executive Education

• Prepare the paperwork for Contract for Services, Other Paid Work in NUS (OPWN), NUS Student Work Scheme
• Track registration on NUS Lifelong Learning Application Portal (L3AP) and send reminders to participants to complete their registration
• Vendor record creation, withholding tax processing for overseas speakers
• Source for quotations on airfares and hotel rates for course budget preparation
• Booking of air tickets and hotel accommodation for overseas speakers
• Submit Request for Payment forms and OPWN payment forms for speakers
• Create Purchase Orders for catering, hotel booking and purchases 
• Submit Invoice Request forms to seek payment
• Submit non-Purchase Order invoices for payment processing
• Track expenditure and payments for all courses, prepare profit and loss report
• Transfer payments to course collaborators
• Oversee the classroom and catering logistics during courses, liaise with caterers on set up, booking of course venue and payments for venues
• Liaise with Office of Legal Affairs (OLA) on contracts

Qualifications

Bachelor’s Degree in any discipline.

Skills

• Proficient in Microsoft Office applications.
• Familiarity with the NUS Concur, Ariba Smartbuy, ASK and L3AP system is a plus
• Strong organization and time management skills, with the ability to work within tight deadlines
• Meticulous with an excellent attention to detail
• Resourceful in getting things done and with a willingness to learn
• Service-oriented, work well with others 
• Possesses a pleasant and outgoing disposition with good written and verbal communication skills to engage with internal stakeholders

Please also state when you can expect to begin work if this position is offered to you.

Only shortlisted candidates will be contacted for an interview.
Deadline to submit applications by Friday, 8 May 2026, given the urgency of hiring needs.

More Information

Location: Kent Ridge Campus

Organization: Science

Department : Biological Sciences

Employee Referral Eligible: No

Job requisition ID : 32478