Job Purpose

The Logistics Institute – Asia Pacific (TLI-AP) is seeking a proactive and well-organised Executive to support the Executive Director’s Office and the Institute’s programmes and operations.

The successful candidate will work closely with the Executive Director and TLI-AP team to provide executive and administrative support, coordinate stakeholder engagements, and support programmes, events and day-to-day Institute activities.

Duties & Responsibilities

Executive Director’s Office

• Manage the Executive Director’s calendar, meetings, appointments and travel arrangements.
• Coordinate engagements with internal and external stakeholders, including universities, industry partners and clients.
• Prepare itineraries, meeting materials, correspondence and administrative documentation.
• Process travel claims, reimbursements and related administrative matters.
• Handle confidential information and documents with professionalism and discretion.

Programmes, Events & Stakeholder Engagement

• Provide administrative and logistical support for executive education programmes, workshops, events and industry engagements.
• Coordinate programme and event requirements, including speakers, participants, venues, registration and materials.
• Attend to programme enquiries and maintain relevant programme, training and events calendars.
• Support communications, participant feedback and post-event follow-up.
• Provide administrative and operational support for the MSc in Supply Chain Management and other TLI-AP programmes and initiatives.

Institute Administration

• Support procurement and general office administration.
• Maintain appropriate administrative records and documentation.
• Coordinate incoming correspondence and administrative requests.
• Support other Institute initiatives and projects as assigned.

Qualifications

• Diploma or degree from a recognised institution.
• Relevant experience in executive support, administration, programme coordination or event management would be advantageous.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Good written, verbal and interpersonal communication skills.
• Proficient in Microsoft Office/Microsoft 365 applications.
• Resourceful, meticulous and service-oriented.
• Able to work independently as well as collaboratively within a team.
• Able to exercise professionalism and discretion when handling confidential information.
• Strong stakeholder management and coordination skills.

Candidate Profile

We are looking for a proactive and dependable individual who takes ownership of responsibilities, has strong attention to detail and is comfortable working in a dynamic environment. The candidate should be able to engage professionally with senior management, colleagues and external stakeholders while supporting multiple activities and priorities.