Assistant / Admin & Project Manager (IDS)

Date: 14 Feb 2024


Company: National University of Singapore


The Research Project - JARVIS DHL ( has been awarded by AI Singapore in 2021 and has work packages that involves various faculty members and external institutes / universities / labs. With the scale of operations, the Programme requires an Assistant/ Admin and Project Manager to assist and support the programme directors and PIs on various project and administrative matters such as hiring, finance claims, meeting coordination, website updates and day-to-day programme operations.


Job Description

* Assists and supports the PIs and Senior Program Manager in project activities and administrative matters;

* Supports the day-to-day operations of the Programme (responsibilities include processing of procurement, performing data collection, hiring of research staff, logistics, managing space/facilities and providing other administrative functions);

* Monitors project schedule and coordinates project activities;

* Collates budget and expenditure data, and monitors budget utilization;

* Collates timesheets and reports;

* Organises project team meetings and records meeting minutes;

* Organizes seminars and other events for the Programme;

* Assists researchers and PIs with their queries (e.g. submission of claims etc);

* Liaises with Office of Finance and Research Admin. Office on financial and other queries related to the Programme;


* Bachelor’s Degree or equivalent, preferably in Computer Science, Engineering or equivalent.

* Fresh graduates are welcome to apply

* Strong working knowledge of Microsoft Office suite and Project Management tools

* Excellent written and verbal communication skills

* Good interpersonal skills and team player

* Pro-active and willingness to learn new skills and knowledge

* Solid organizational and project tracking skills including attention to details and effective multitasking skills

* 1-2 years of work experience in supporting or performing IT Project Management will be an added advantage, with working knowledge of a complete IT project life cycle

* Working knowledge about website maintenance will be an added advantage

* Experience in or knowledge about Artificial Intelligence and/or Machine Learning will be an added advantage