Job Description

We are seeking a highly organised and proactive individual to support the planning, coordination, and execution of events and project-related activities at HIPER. The Senior Executive will provide comprehensive administrative and logistical support for key initiatives and events. This position reports directly to the HIPER Director and secondarily to the HIPER Centre Manager, and works closely with internal teams and external partners to ensure seamless delivery of HIPER’s projects and engagements.

Duties & Responsibilities
•Provide secretariat support including scheduling meetings, booking rooms, andtaking minutes or notes.
•Facilitate payment processing and ensure timely submission of all relateddocumentation.
•Support the promotion of HIPER events by developing and distributing electronicdirect mailers (EDMs).
•Assist with research dissemination efforts, including the production of quarterlynewsletters, annual reports, and research-related posters.
•Coordinate logistical and administrative tasks related to academic visitors
•Support procurement activities such as vendor sourcing, quotation requests, andcoordination with suppliers for event-related needs (e.g., catering, venues).

Qualifications

•Degree/Diploma in any discipline with at least 2 years of relevant workexperience.
•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
•Organised, timely, and detailed oriented with excellent communication andinterpersonal skills.
•Meticulous, well-organised and have good time management to be able tomanage and prioritise across different functions and stakeholders
•Ability to work independently and collaboratively in a team environment.
•Prior experience in supporting evets or administrative functions is preferred

More Information

Location: Kent Ridge Campus

Organization: National Univerity of Singapore

Department : Saw Swee Hock School of Public Health

Job requisition ID : 29375