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Assistant Manager, Grant Admin (Research Scholarship) for AI Singapore

Date: 06-Mar-2023

Location: UNIV ADMIN, Kent Ridge Campus, SG

Company: National University of Singapore

Job Description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI). 

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore's AI efforts. 


We are looking for an experienced enthusiastic and meticulous individual to augment the manpower in our administrations team.


The incumbent will report to the grant administrator lead and will be a critical member in managing and supporting the functions for the efficient administration of our AISG PhD Fellowship and Masters Programme which aims to nurture and train top AI talents in Singapore. If you are a resourceful and motivated individual who are passionate about developing the next future generation of AI talents, you are welcome to join us!

Duties & Responsibilities 


Research Scholarship Administration

Management of the AI Singapore PhD Fellowship and Masters Programmes : Work closely with representatives from the graduate office of Institutes of Higher Learning (IHLs), students and grantor on award and post award matters, including and not limited to:

•    Provide administrative support to the research pillar in the recruitment of potential PhD Fellowship and Masters applications
•    Manage the preparation, discussion and finalization of grant award letters, and terms & conditions.
•    Maintain and organize the database of PhD Fellowship and Masters Programme, to ensure information and records are up to date with accuracy and agility.
•    Provide advice to representatives from graduate office on queries pertaining to the Programme, for instance service obligation, change of nationality, conference approvals etc.
•    Checkpoint for the submission of PhD Fellowship and Masters Programme’s expense and progress reporting.
•    Manage the execution of AISG’s periodic audit and monitor/collate the submission of audit reports from the respective IHLs/graduate office.

Grant Administration

•    Assist/provide grant admin support to the management of other initiatives under the AI Singapore Funding Programme
•    Assist in periodic grant reporting to AISG’s grantors & funding agencies, including reporting of research scholarships expenditures and progress
•    Address grant related queries on compliance, policies and other reporting or administrative matters to various stakeholders such as representatives from IHLs, as and when required
•    Any other duties as assigned by Lead, Grant Admin / Head, Finance and Admin / Director, Strategic Ops.


•    A Bachelor degree with at least 2 - 5 years of working experience, preferably with tertiary institutions or government agencies. 
•    Good written and oral communication skills. 
•    Confident and capable of working independently whilst being a good team player at the same time 
•    Meticulous with an eye for detail and keen appreciation of good documentation. 
•    Ability to manage multiple and competing tasks and deadlines well, and with a high degree of accuracy. 
•    IT savvy, with good knowledge in Microsoft Office Applications

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Office of the Deputy President(Res&Tech)

Department : AI Singapore

Employee Referral Eligible: No

Job requisition ID : 16817