Job Description

• Client Consultation 
    - Engage with stakeholders to understand their event objectives and specific requirements. 
    - Provide professional advice on event formats, logistics, and best practices.

• Event Conceptualisation 
    - Develop creative event concepts tailored to client needs (e.g. gala dinners, academic conferences, product launches). 
    - Prepare event proposals and budgets for client approval.

• Event Planning and Conference Organising 
    - Organise and manage academic and professional conferences, including programme development, speaker coordination, and abstract management. 
    - Manage event timelines, schedules, and deliverables. 
    - Coordinate logistics, venue bookings, catering, AV requirements, and vendor management. 
    - Ensure compliance with NUS policies and safety standards. 
    - Produce and maintain event and conference websites to support information dissemination and registration. 
    - Prepare profit and loss (P&L) statements for each event. 
    - Set up and manage payment and registration systems for participants.

• Event Organisation and Execution 
    - Oversee the registration process for participants (e.g. conferences, career fairs). 
    - Supervise on-site event setup, run event day operations, and troubleshoot issues. 
    - Manage post-event activities, including feedback collection, reporting, and documentation.

• Stakeholder Management 
    - Maintain positive relationships with clients, vendors, and internal teams. 
    - Communicate effectively to ensure alignment and satisfaction.

Qualifications

• Tertiary education in marketing/event management/hospitality and other related disciplines. 
• 4 to 7 years of hands-on experience in the events industry with account servicing track records. Candidates with less experience than required are welcome.
• Meticulous, excellent coordination and organization skills, with a customer service mindset. 
• Able to handle multiple projects within tight deadlines, and work independently as well as in a team.
• Good understanding of the B2B event management industry.
• Has a strong network of suppliers for event needs.
• Experience in events registration via IT Systems will be an advantage.
• Proficient in programs such as Adobe Illustrator, AutoCAD for event layout planning and producing in-house publicity materials.
• Be able to work occasionally on weekends and after office hours on weekdays to run events.

Candidates shortlisted for an interview will be required to make a visual presentation of work experience and events accomplished.

More Information

Location: Kent Ridge Campus

Organization: University Campus Infrastructure

Department : Campus Life

Employee Referral Eligible: Yes

Job requisition ID : 30258