Job Description

The Central Procurement Office of the National University of Singapore seeks a highly skilled and dedicated Assistant Manager/Manager (Procurement) to join the Business Partnering & IT Procurement team. This pivotal role demands a proactive professional adept at fostering strong collaboration among internal departments and external vendors to execute comprehensive procurement strategies. The successful candidate will ensure efficient procurement processes align with the University's dynamic needs and compliance standards.

Key Duties and Responsibilities :

• Developing and maintaining effective communication channels between university departments and the procurement office to facilitate seamless collaboration and address procurement needs promptly
• Conducting detailed procurement planning with various university departments to anticipate resource requirements and optimize budget allocation
• Preparing and presenting comprehensive procurement performance reports and spend analyses to inform management decisions and identify cost-saving opportunities
• Designing and delivering targeted training programs and procurement clinics tailored to university staff, enhancing understanding of procurement policies, procedures, and best practices
• Strategizing and implementing category-specific procurement plans focused on IT and general goods, aimed at optimizing cost-effectiveness, quality, and supplier performance
• Identifying and leveraging consolidation opportunities within procurement categories to increase efficiency and value through strategic buys
• Establishing and nurturing a robust supplier network, managing contracts, and ensuring supplier compliance with university standards and contractual obligations
• Serving as a primary resource for end-to-end guidance on procurement policies, procedural adherence, and efficient usage of procurement systems for users across university departments
• Managing the sourcing process for General Goods and Services (GGS) categories, overseeing quotation requests, tender administrations, and thorough evaluations to guarantee transparency and fairness
• Leading bid evaluations and negotiation efforts with vendors to secure optimal value for money, preparing detailed recommendation reports and facilitating bid approvals in coordination with stakeholders
• Executing procurement transactions promptly through NUS’ procurement system, overseeing publication, bid management, purchase order generation, and goods receipt verification to meet agreed service levels
• Acting as the liaison between users and specialized departments, including Legal and Finance, to resolve procurement-related queries and ensure compliance across functions
• Continuously reviewing and proposing process improvements to streamline procurement workflows, enhance efficiencies, and contribute to the overall effectiveness of the Department
• Carrying out additional duties as assigned by the Department or University leadership to support broader institutional objectives

This role offers a dynamic environment for professionals passionate about advancing procurement excellence in an academic institutional setting, contributing directly to the operational success of one of Asia’s leading universities.

Qualification

• Degree in any field
• At least 4 to 5 years of procurement experience
• Good interpersonal, communication and time management skills
• Results oriented with a demonstrated commitment to teamwork
• Proven track record in managing procurement processes for IT infrastructure including servers, workstations, networking equipment, and software licenses
• Familiar with e-procurement and ERP systems
• Proficient in Microsoft Office (Word, Excel and PowerPoint)

More Information

Location: Singapore

Organization: National University of Singapore

Department : Central Procurement Office

Job requisition ID : 30999